SAM #36C25726R0123

VA construction-period A/E services for Temple VA Medical Center boiler replacement

The Department of Veterans Affairs seeks continued construction-period A/E support for the Temple VA Medical Center boiler replacement project. - Government buyer: Department of Veterans Affairs, Network Contracting Office 17 (NCO 17); contracting contact listed as Ms. Makarim Abdul-Jabbar. - Named service provider: Cox Design Associates, Inc., identified as the certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and original Designer of Record intended for the sole-source award. - Requested service: Architect/Engineer Construction Period Services for Project 674-19-101, Replace Boilers and Boiler Plant. No products, product part numbers, or product quantities are requested. - Service tasks: Review construction submittals and potential change orders; respond to Requests for Information (RFIs); prepare supplemental instructions and design clarifications; attend site visits and weekly construction meetings; and help ensure the approved design is built accurately. - Notable requirement: The provider must be able to interpret and administer the existing design and accept responsibility for design interpretation, corrections, or changes.

Description

NOTICE OF INTENT TO SOLE SOURCE The Department of Veterans Affairs, Network Contracting Office (NCO) 17, intends to award a sole source, Firm-Fixed-Price (FFP) contract to Cox Design Associates, Inc., a certified Service-Disabled Veteran-Owned Small Business (SDVOSB). The requirement is to provide Architect/Engineer (A/E) Construction Period Services (CPS) for Project 674 19 101, Replace Boilers and Boiler Plant, located at the Temple VA Medical Center, 1901 Veterans Memorial Drive, Temple, TX 76504. The applicable NAICS code is 541310 Architectural Services, with a size standard of $12.5M. Cox Design Associates, Inc. previously completed the 100% design and construction documents for this project under a separate A/E contract. Construction is active, and the VA now requires continued CPS throughout the remaining construction period to ensure proper interpretation, adjustment, and execution of the original design intent. The required CPS includes but is not limited to: Construction submittal reviews; Responses to Requests for Information (RFIs); Preparation of supplemental instructions and design clarifications; Review of potential change orders; Attendance at site visits and weekly construction meetings; Oversight ensuring the Designer of Record (DOR) design is executed accurately. Cox Design Associates, Inc. possesses unique design knowledge and remains the Designer of Record (DOR). Any firm proposing to take over CPS responsibilities must demonstrate in writing how it would effectively and efficiently assume full responsibility for interpreting and administering another firm s design, including: Detailed knowledge of the design rationale, engineering decisions, and analysis, Ability to perform CPS within the same technical footprint as the DOR, Willingness to assume full liability for design interpretation, corrections, or changes that may arise during construction. Any prospective A/E firm asserting capability to meet this requirement may give a written notification to the Contracting Officer in the form of a capability statement, including an explanation of how the contractor would be able to effectively and efficiently operate in the same footprint as the A/E DOR. This procurement will be conducted under the authority of 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). The requirement will be awarded using the non-competitive (sole-source) procedures authorized in VAAR 819.7008 (DEVIATION) for sole-source awards to certified SDVOSBs up to $5,000,000. A Justification & Approval (J&A) will be posted after award in accordance with FAR 6.301. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. No responses to this notice are requested. No solicitation will be issued. If a firm believes VA should not proceed with this sole-source action, it may submit a capability statement by 10:00 AM (Central Time), October 14, 2026, to: Ms. Makarim.Abdul Jabbar@va.gov Contracting Officer, NCO 17 Telephone inquiries will not be accepted. The VA will NOT reimburse any costs associated with responding to this notice. Information received will be used solely to determine whether a competitive procurement is appropriate. A determination not to compete the proposed contract will be made at the sole discretion of the Government. Additional Links:VA Home Page

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