Barrington Town Civicplus #53

Barrington Cemetery Maintenance, Interment, and Superintendent Services

The Town of Barrington’s Cemetery Commission is seeking a provider to maintain town cemeteries, perform interment-related work, and serve as cemetery superintendent. - Government buyer: Town of Barrington, Rhode Island — Barrington Cemetery Commission; the bid package identifies the Town Clerk’s Office. - Locations: Princes Hill Cemetery, Forest Chapel Cemetery, Tyler Point Burial Ground, Watson Yard (Mathew Watson Cemetery), Allin Yard Burial Ground, Knockum Hill Burial Ground, and George Street undeveloped land. - Services requested: - Grounds maintenance, including mowing and trimming, debris and leaf removal, cleanup, and restoring new graves with topsoil and seed. Forest Chapel and Princes Hill may require up to 14 mowings during the growing season; four other burial grounds may require up to 7. Snow removal, sanding, seeding, watering, rototilling, and tree removal may be priced or negotiated separately. - Interment and disinterment work, including grave location and funeral coordination, opening graves to six feet, providing and installing a permanent-type container or vault and lowering device unless supplied by an outside vendor, preparing the gravesite, backfilling with at least 24 inches of soil, compaction, seeding when weather permits, and removing excess fill. - Superintendent functions, including coordinating with funeral directors, families, and the Town Clerk; attending grave openings and interments; handling permits, payments, deeds, orders, and records; responding to public inquiries; coordinating monument bases and approvals; enforcing cemetery rules; and reporting to the Commission. - Pricing categories: Bids must cover standard/full interments, cremation and cremains interments, full-vault, cremains, and infant disinterments, weekend or holiday and winter charges, monument-base and veterans-marker installation, foundation fees, and flat markers up to 30 x 30. The bid package also requests certain separate maintenance rates and availability for additional grounds work. - Notable requirements: Bidders must provide at least three references, demonstrate at least two years of relevant experience, submit proof of required insurance and licenses, and provide an equipment list. Subcontracting is prohibited. The successful bidder must meet the specified liability insurance requirements and name the Town as an additional insured. Experience and price receive equal evaluation consideration; the Commission may award all or part of the work. - OEMs and vendors: No manufacturers, brands, or vendors are named. No part numbers or fixed service quantities are specified.

Description

The Town of Barrington seeks bids for cemetery maintenance, interment services, and cemetery superintendent functions for its public cemeteries. The scope includes grounds maintenance, grave preparation and interments, and cemetery administration and coordination. The service term is January 1, 2027 through December 31, 2029, with possible additional one-year extensions at the Commission’s discretion. Bids must cover all services and be submitted in a sealed envelope to the Town Clerk by October 15, 2026, at 10:00 AM.

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