CivicInfo BC #11034

LGMA seeks consulting support for registration and membership system transition

The Local Government Management Association of BC (LGMA) is seeking consulting support to plan its transition to a new registration and membership management system. - Government buyer: Local Government Management Association of BC (LGMA); no sub-agency or office is identified. - Scope of work: A consultant or consulting team will conduct a needs assessment and stakeholder engagement, research and evaluate systems and vendors, recommend options, and support procurement, including drafting an RFP and evaluating proposals. - Transition planning: Develop a roadmap addressing risks, change management, data migration, integrations, implementation planning, and related advisory support. - System needs: The future system is expected to support program enrollment, manual purchases, and membership renewals, and integrate with accounting software. - OEMs and vendors: No specific OEMs, software vendors, or part numbers are named. The consultant is expected to research potential systems and vendors. - Proposal information requested: Relevant project experience, a proposed workplan and timeline, references, and a detailed fee estimate covering fees, estimated hours, and anticipated additional costs. - Timing: A multi-year effort, with implementation and cutover planned after assessment, market research, and procurement planning.

Description

LGMA seeks a consultant or consulting team to plan a multi-year transition to a comprehensive online registration and membership management system. The work includes a needs assessment and engagement, research and evaluation of systems and vendors, recommendations, and support for procurement, including drafting an RFP and evaluating proposals. The consultant will also develop a transition roadmap and advise on data migration, system integration, implementation practices, risk mitigation, and change management. The system is intended to support program enrollment, manual purchases, membership renewals, and integration with accounting software.

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