City of Sebastian MyVendorLink #RFQ 26-773

Multi-brand generator inspection, testing, and maintenance services

The City of New Smyrna Beach Utilities Commission is seeking maintenance services for its multi-brand generator fleet. - Buyer: City of New Smyrna Beach Utilities Commission, Procurement Department. - OEMs and generator brands named: Caterpillar, Onan, Kato ENG, Baldor, Generac, Cummins, Kohler, and Blue Star. - Equipment covered (25 generator entries): Caterpillar 600 kW and 1,000 kW; Onan 60 kW, 125 kW, 175 kW, 200 kW, and 750 kW; Kato ENG 750 kW; Baldor 180 kW; Generac 100 kW (two units) and 275 kW; Cummins 60 kW, 150 kW, and 250 kW; Kohler 1,600 kW; Blue Star portable 150 kW units 6-2006, 6-2007, 6-3002, 6-3003, 6-3004, 6-3005, 6-3014, and 6-3015; and Blue Star portable 300 kW unit 6-3001. - Requested services: For each of the 25 entries, perform a generator inspection, annual two-hour load-bank test, ATS inspection, annual infrared scan of the generator and service-entry breakers, and valve adjustment as needed. Each service category covers 25 units; no service part numbers are specified. - Additional pricing requested: Service-call hourly rate, minimum service-call hours, and emergency service-call hourly rate, including a 1.5-hour show-up. - Notable requirements: Provide written reports with supporting images or video. Valve-adjustment reporting includes applicable before-and-after valve lash and compression information. The contractor must have access to proprietary operating software and respond to outages within one hour of the initial call. Price future generator additions based on an existing like generator. - Latest notice wording: It does not specify the earlier requirement for two hard copies and an electronic PDF, or explicitly list troubleshooting; it retains the software-access and one-hour response requirements.

Description

The City of New Smyrna Beach Utilities Commission is seeking quotes from a qualified generation contractor to inspect specified generators. Work includes documented inspections, annual two-hour load bank tests, ATS inspections, infrared scans, and valve adjustments as needed, with written reports and supporting images or video. The contractor must have access to proprietary operating software and respond within one hour of an outage call. The initial contract term is one year, with three additional one-year renewals by mutual agreement.

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