Texas DIR/ESBD #26-28

BakerRipley printer fleet lease, equipment, supplies, and support

BakerRipley is seeking a provider for a leased fleet of multifunction and desktop printers, plus the supplies and support needed across its Houston-area locations. - Buyer: BakerRipley, a Houston-based nonprofit serving locations in the Houston-area region; no sub-agency or office is identified. - OEM: Xerox is the only printer manufacturer named. Existing equipment includes Xerox AltaLink C8155, B8170, and C8170 models; VersaLink B405 and B605 models; and a PrimeLink C9070 with Fiery. No proposed supplier or reseller is named. - Requested equipment: Pricing is requested for like-for-like and recommended configurations. The bid sheet breaks out 26 black-and-white multifunction devices, 34 color multifunction devices, and 1 black-and-white desktop printer (61 devices total). The notice separately describes the current fleet as approximately 59 multifunction devices and 2 desktop printers; final quantities may change based on vendor recommendations. - Services: Lease, delivery, installation, training, toner and other supplies, network support, maintenance, repairs, and service response across BakerRipley locations. - Notable technical requirements: Secure printing; scan-to-email and scan-to-network-folder; network and color printing with user restrictions; print tracking and reporting; and faxing. Scanning must route to an on-premises SMB network folder for processing by BakerRipley’s DocuWare system. - Lease term: Cancellable five-year lease, with up to four optional one-year renewals. Start and end dates are not specified. - Estimated contract value: $900,000.

Description

BakerRipley seeks a strategic partner to lease, maintain, and supply printers and desktop devices. The vendor will provide new equipment, supplies, installation, service, and repairs at BakerRipley locations, including recommendations to improve efficiency and reduce costs. The current equipment includes approximately 59 multifunction devices and 2 desktops across 25 locations. Proposals are due by email on December 30, 2026, at 10:00 AM CT.

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