SAM #36C25626Q1365

Fire Damper Inspection and Testing Services for Biloxi VA Campus

The Department of Veterans Affairs is seeking a contractor to inspect and test fire dampers at its Biloxi VA campus. - Government buyer: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16; Gulf Coast Veterans Health Care System, Biloxi, Mississippi. - Requested service: Inspect and test 247 fire dampers across patient and non-patient buildings, with repairs or replacements as needed. - Key requirements: Perform work in accordance with applicable NFPA and OSHA standards; replace painted or damaged fusible links; label dampers; and update drawings. - Deliverables: Provide photographs, red-lined AutoCAD and PDF drawings, and a formal inspection report for each building. Additional repair work requires prior approval. - OEMs and vendors: No manufacturers, OEMs, or vendors are named in the opportunity. - Performance period: One year.

Description

STATEMENT OF WORKFIRE DAMPER INSPECTION AND TESTING

1. Scope The intent of this one-time service is to inspect and test multiple building’s Fire Dampers (247 dampers) for regulatory compliance on the Biloxi VA Campus as described below within the 90 days following the Notice to Proceed.

2. Specifications/Characteristics Minimum technical specs must be provided to meet the requirements of the GCVHCS. Campus Overview — The 247 Fire Dampers for inspection and testing are in the Patient Buildings of 3, 30, 14, 15, and 25 and the Non-Patient Buildings of 1, 2, 5, 19, and 28 on the Biloxi VAMC Campus. See Chart 1. These Fire Dampers assist fire prevention from the buildings and communicate with the current installed Fire Alarm System. See Table 1. All painted or damaged fusible links must be replaced with a link of the same size, temperature, and load rating. The location of each fire damper and access panel is to be verified on each drawing and then updated on each drawing in accordance with NFPA guidelines. All inspected fire dampers must have a visible label that corresponds to an Item number on the list, inspection date, condition, and inspector. Each building inspected will have its own inspection documentation with a minimum of 2 pictures per damper showing the damper itself and general comments affecting damper operation. Each damper on the final report, at a minimum, shall state Pass / Fail. Contractor shall furnish within the 90 days the red-lined AutoCAD 2000 / Adobe PDF drawing for each building on a CD and on an 11 x 17 sheet. All pictures taken are to be labeled, organized by building and floor, and provided on a CD. Contractor shall furnish a formal Fire Damper Report on CD by building of all dampers inspected with inspector’s signature.

3.0 Applicable Codes, Standards and Regulations 3.1. All work shall be done in accordance with the current National Fire Protection Agency (NFPA) Code requirements. 3.2. The Joint Commission, the latest applicable National Fire Protection Association (NFPA) standards, and Occupational Safety and Health Administration (OSHA) regulatory requirements. Testing is specific to 4 year frequency test for fire pump/smoke pump in facility. 3.2.1. NFPA 80 — Standard for Fire Doors and Other Opening Protectives 3.2.2. NFPA 90A — Standard for the Installation of Air Conditioning and Ventilating Systems 3.2.3. NFPA 101 — Life Safety Code 3.2.4. NFPA 105 — Standard for Smoke Door Assemblies and Other Opening Protectives 3.2.5. NFPA 5000 — Building Construction & Safety Code

4. Comprehensive Fire/Smoke Damper Inspection Tasks Contractor shall: Furnish all labor, tools, and equipment to inspect fire and smoke dampers at Biloxi VAMC Campus. Use commercially reasonable efforts to locate and, once located, operate all dampers provided in list by Contracting Officer’s Representative (COR) upon commencement of inspection. Include documentation of all tested devices and identify, at a minimum, date inspected, unique device identification, device location, status (Pass or Fail), the type and quantity of devices tested in each building, and a consolidated deficiency finding list per building. Coordinate with the COR, Air Conditioning Equipment Mechanic, and Electronics Mechanic, and notify the local fire department that the fire alarm system is in “test mode” due to the inspection of the smoke and/or combination dampers. Locate, access, and survey area of dampers. Clear each damper of any debris that would impede such damper’s normal operation. Check for penetrations. Ensure no interference to operation due to rusted, bent, misaligned, or damaged frame or blades, or defective hinges or other moving parts. Inspect all linkage and pivot points for freedom of movement and condition. Manually activate actuators on electric smoke and/or combination dampers to verify proper operation. Lubricate all moving parts on each damper. Check operation of the latch if damper is provided with a latch. Reset fusible links on fire dampers to verify such fire damper fully closes and, if necessary, replace any fusible link that is compromised (per NFPA code requirements). Replace springs and/or access handles for the fire/smoke dampers as necessary. Identify each unidentified unit location with a ceiling grid damper label. Identify on drawings the location of each damper, along with placement of identification stickers on ceilings or other location to assist in future location of such dampers. Authenticate compliance utilizing a customized Universal Product Code (UPC) label applied directly to all damper units, specifying reference number and inspection date. Create a comprehensive inventory and repair list for all inspected damper locations. Thoroughly clean all areas with a high-density high efficiency particulate air (HEPA) filtration system. Complete all pertinent damper unit repairs as deemed necessary (linkage adjustments, damper unit mounts, flex installations). Contractor shall be able to perform such repair or replacement if dampers are in need of either replacement or repair. The scope of repair or replacement shall be determined by the project manager and/or contractor technician. A list of defective dampers shall be generated by the contractor and provided to the COR and Contracting Officer for approval. Provide a report on conclusion of performance of evidence of inspection, repair, or replacement to include a listing of the location of each damper, damper’s VA established ID number, and whether such damper passed or failed; if a damper failed, a detailed explanation of such failure. Repair exceptions pertain to access door installations and new damper unit installations as determined by Fire and Smoke Damper Inspection. Summary of 4 year fire/smoke damper testing: Physically access each damper Remove fusible link in damper Cycle the damper to verify full closure Test smoke damper actuators Replace fusible link with new one Document pass/fail results Purpose of testing ensures that each damper will close to stop fire/smoke from traveling through ducts or walls.

5. Repair Work The contractor shall inspect and provide documentation of fire damper functionality. The contractor shall make any adjustments necessary to the fire damper linkages and brackets to correct operation of the damper. Replace any links found to be damaged, painted, or otherwise compromised or unacceptable with a link of the same size, load, and temperature rating. Repairs beyond the scope of fusible links: If additional repairs are required to make a damper operational, provide the nature of the repair and a cost estimate in the inspection summary report. Any work that will result in additional charges MUST be approved by the Contracting Officer, in writing, BEFORE such work begins. Any additional work performed by the Contractor without the prior, written approval of the Contracting Officer shall be at no additional

6. Delivery Gulf Coast Veterans Health Care SystemWarehouse Bldg 26400 Veterans AveBiloxi MS 39531Mon-Fri 7:00am- 3:30pm

7. Period of Performance is 12/31/2026 – 12/30/2027.

Table 1: Fire Dampers to be Inspected and Tested

Building 1 Damper NumberDepartment or AreaDamper Location 1BSMTEx Duct by AHU 9 RM BAC 9 2BSMTOutside of RM BC 101 111A135 311C114 1111C114 1211C114 42Mech RM across from 2C115 2222B104 2322A108 2422C109 2522C109 2622C109 2722C109 2822C113B 2922C113B 1Attic 2AHU 3 Supply 2Attic 2AHU 3 4Attic 2AHU 4 5Attic 2AHU 4 6Attic 2AHU 4 7Attic 2AHU 4 Supply 8Attic 2AHU 4 9Attic 2AHU 4 10Attic 2AHU 4 11Attic 2AHU 4 12Attic 2AHU 4 13Attic 2AHU 4 14Attic 2AHU 2 Supply 15Attic 2AHU 2 16Attic 2AHU 2 17Attic 2AHU 1 Return 18Attic 2AHU 1 Return 19Attic 2AHU 1 20Attic 2AHU 1 Supply 22Attic 2Exhaust 13 23Attic 2AHU 11 24Attic 2AHU 11 25Attic 2AHU 11 26Attic 2AHU 11 27Attic 2EF-9

Building 2 Damper NumberFloorDamper Location FD-11E1B119FD-21E1B119FD-31E1B119 FD-41W1A112FD-51W1A112FD-61W1A112 FD-72E2B111FD-82E2B111FD-92E2B111 FD-102W2A106FD-112W2A106FD-122W2A106 FD-133E3B116FD-143E3B116FD-153E3B116 FD-163W3A105FD-173W3A105FD-183W3A105

Building 3 / 30 Damper NumberFloorDamper Location 122AHU 2 Supply RM 2D140 11A1H10021A1H10031A1H100 101G1G116111G1G119121G1G121131G1G121 141G1G128151G1G125161G1G125171G1G125181G1G125 191G1G128 Hallway201G1G129211G1G132221G1G132231G1G132 241G1G134 in chase251G1G134 in chase261G1G134 in chase271G1G140281G1G148 Double Doors 291G1G143301G1G143311G1G143321G1G143331G1G135 in chase 11H1H103 Main Corridor21H1H10231H1H10241H1H100 Hallway61H1H10071H1H100 11JC1-4421JC1-4431JC1-4441JC1-4451JC1-44 61J1J14171J1J14281J1J14391JC1-47 Above Door101JC1-38 111J1J127121J1J127131J1J145141J1J145151JC1-51 12H2H106 Hallway22H2H106 Hallway32H2H10442F2F112 Above Door52F2F11262G2G10072G2G100 Above Door 161JAbove ceiling of 1st floor RM 1J10292F2C-23 Above Door 13FC2-19 Between 3F128 & 3F126A23FAbove Door Bldg 3 meets Bldg 3033G3G105C43G3G135 14F4F11524F4F12734FC4-115 Above Door44GC4-22 in front of 4G11054GC4-22 in front of 4G110 1Attic5G1032Attic5G1033Attic5G1044Attic5G1045Attic5G1046AtticAHU 67AtticAHU 68AtticAHU 110AtticAHU 511AtticAHU 5 Supply13AtticAHU 314AtticAHU 4 Supply15AtticAHU 418Attic5F101

Building 5 Damper NumberFloorDamper Location 11Rm 1A-10621Rm 1A-10731Rm 1A-10741Rm 1A-10851Rm 1A-11261Rm 1A-11271Rm 1A-11382Rm 2A-1092Rm 2A-107102Rm 2A-108112Rm 2A-108

Building 14 Damper NumberFloorDamper Location 11C1-15 Above Double Doors21C1-15 Above Double Doors121C1-9131C1-9141C1-91AtticAHU 22AtticAHU 23AtticAHU 14AtticAHU 15AtticAHU 36AtticAHU 3

Building 15 Damper NumberFloorDamper Location 101B1B10611D1D10092B2B10812G2G102152Supply Air up/down near 2G100162Exhaust Air down to 1st Fl up to EF-5 on roof172Return Air duct down182Exhaust Air down to 1st Fl up to roof192Exhaust Air down to 1st Fl up to EF-5 on roof 1AtticAHU 2 Supply2AtticAhu 2 Return3AtticAHU 2 Exhaust5AtticAHU 3 Supply6AtticAHU 3 Return7AtticAHU 3 Exhaust8AtticAHU 3 Supply9AtticAHU 3 Return11AtticAHU 1 Exhaust12AtticAHU 1 Supply13AtticAHU 1 Supply14AtticAHU 1 Return

Building 19 Damper NumberFloorDamper Location 11A1A11721AC1-5/1A11751A1A11761A1A11711B1B12721B1B12731BCorridor next to 1B12772A2A104 in floor82A2A104 in floor12B2B126 in floor42B2B12613A3A105 in floor43A3A105 in floor153B3B123 in floor163B3B123 in floor1AtticAHU 2 (A area)2AtticAHU 2 (A area)3AtticAHU 1 (B area)4AtticAHU 1 (B area)

Building 25 Damper NumberFloorDamper Location 81B1B15691B1B156421B1B153431B1B153151C1C122161C1C122171C1C123181C1C122211C1C125221C1C125 472AC2-11482A2A122492AC2-11502A2A122512AC2-11 55MEZZAHU 156AMEZZAHU 156BMEZZAHU 157MEZZAHU 135MEZZAHU 2362BC2-20 By 2B13337AMEZZAHU 2 Return37BMEZZAHU 2 Return38MEZZ2B13439MEZZ2B13440CMEZZAHU 2 Supply412B2B133532B2B134 122C2C138132C2C121 (Hall)142C2C145 (Hall)272C2C13230MEZZAHU 3 Exhaust31MEZZAHU 3 Supply32AMEZZAHU 3 Return32BMEZZAHU 3 Return

Building 28 Damper NumberFloorDamper Location 1NW1A100 - Lobby Elevator P1 Side2NW1A100 - Lobby Elevator P2 Side3SW1A103 - Lobby Elevator P3 Side4SW1A103 - Lobby East Side5SW2A102 - Lobby Elevator P3 Side6SW2A102 - Lobby East Side7NW5A100 - Lobby Elevator P1 Side8NW5A100 - Lobby Elevator P2 Side9SW5A102 - Lobby Elevator P3 Side10SW5A102 - Lobby East Side

-End of Scope of Work-

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