Opportunity
Broken Arrow Granicus #27.106
City of Broken Arrow seeks Agenda and Meetings Management System (AMMS) with full implementation and support services.
Posted
September 28, 2026
Respond By
November 12, 2026
Identifier
27.106
NAICS
541511, 541512
The City of Broken Arrow is seeking proposals for a comprehensive Agenda and Meetings Management System (AMMS) to modernize its meeting and agenda processes. - Government Buyer: - City of Broken Arrow, Tulsa County, Oklahoma - Products and Services Requested: - AMMS software supporting agenda workflows, publication, live meeting management, electronic voting, video streaming, and public access - Implementation, configuration, and integration services - Data migration from existing systems - Training for staff and users - Cloud hosting, ongoing maintenance, and technical support - Requirements: - Solution must be cloud-hosted and scalable for additional boards, committees, meeting rooms, and users - Vendors must detail included features, optional enhancements, third-party dependencies, and provide a breakdown of all one-time and recurring costs - System must enable transparent public access to meeting information - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Notable Features: - Live meeting administration, electronic voting, video streaming and archiving - Internal agenda workflow and publication - Transparent public access to meeting information
Description
The City of Broken Arrow is seeking proposals from qualified firms to provide a comprehensive Agenda and Meetings Management System (AMMS). The system should include implementation, configuration, integration, data migration, training, hosting, maintenance, support, and related professional services. The solution must support internal agenda-item workflows, creation and publication of agendas, packets, staff reports, and minutes, live meeting administration, electronic voting, video streaming and archiving, and transparent public access to meeting information. The City prefers a cloud-hosted solution that can scale to additional boards, committees, meeting rooms, and users without unnecessary cost or administrative burden.