SAM #36C24426Q0969

VISN 4 Radiation Safety Officer and Medical Physicist Services

The Department of Veterans Affairs is seeking radiation safety and medical physics support across nine VISN 4 medical centers, with a detailed seed requirement for Wilmington VA Medical Center. - Government buyer: Department of Veterans Affairs, Veterans Health Administration; Network Contracting Office 4 (NCO 4), Services 3 (Medical Equipment Maintenance Services). The Wilmington VA Medical Center is the seed-task-order site. Matthew Wright is identified as the government contact. - OEMs and vendors: No commercial OEMs, vendors, or equipment manufacturers are named in the available materials. - Services and locations: Radiation Safety Officer (RSO) and diagnostic medical physicist services at VA medical centers in Pittsburgh, Erie, Butler, Coatesville, Wilkes-Barre, Altoona, Wilmington, Philadelphia, and Lebanon. Work includes radiation safety program oversight, regulatory compliance, quality assurance, imaging-protocol consultation, and quality improvement. - Wilmington seed-task quantities: 14 digital radiographic equipment inspections; 5 fluoroscopic inspections; 3 radiography/fluoroscopy or biplane inspections; 3 CT inspections; 1 DEXA inspection; 1 MRI inspection; 185 apron inspections; 13 dental equipment inspections; 10 offsite-clinic X-ray and apron inspections; 2 nuclear medicine camera inspections; 12 monthly eight-hour nuclear medicine RSO visits; and 7 RSO service days. - Notable requirements: Provide the personnel, equipment, tools, materials, transportation, and supervision needed to perform the work. The services support patient safety and imaging quality across modalities including nuclear medicine, CT, MRI, radiography, fluoroscopy, dental, and mammography; personnel qualifications are specified in the Wilmington task-order materials. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). - Ordering and value: Five-year IDIQ MATOC with a $6,000,000 ceiling. The materials indicate task orders may range from $1,500 to $250,000, with a stated maximum of $350,000 per order; the guaranteed minimum is $1,500 if no task order is issued.

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12 of Federal Acquisition Regulation (FAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24426Q0969. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV. This acquisition is set aside for Service Disable Veteran Owned Small Business (SDVOSB)concerns. The Government reserves the right to make a single award, multiple awards, no awards as a result of this solicitation. The Government may determine that it is in its best interest to make awards to more than one quoter. The NAICS code is 541380 Testing Laboratories and Services and the Product Service Code (PSC) is H365 Inspection Medical, Dental, and Veterinary Equipment and Supplies. The business size standard is $19 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24426Q0969 is issued with the possibility of an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Radiation Safety Officer and Physicist duties at Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon VA Medical Centers. Typical task orders under this contract will range from $1,500.00 to $250,000.00 with a maximum task order limit of $350,000.00. The duration of this MATOC shall be five (5) years, unless the $6,000,000.00 ceiling is met before. If a contractor is not awarded a task order of at least $1,500.00 during the terms of the contract, the contractor will be paid the guaranteed minimum amount of $1,500.00, at the end of the contract. The Seed Service Task Order may be awarded to one contractor who is awarded one of the MATOC contracts: Project 460-27-1-132-0001, Wilmington Radiation Safety Officer/Physicists Services.
Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in 36C24426Q0969. All quoters are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. Quoters will be evaluated based on their quoted response to the seed task order for radiation safety officer and radiation physicist services at the Wilmington VAMC. This seed project serves as a representative sample task and will be used to assess each quoter's technical capability, staffing approach, and understanding of the requirements applicable to the overall MATOC scope. Award of the MATOC will be based on this evaluation, with the seed project not guaranteed as an awarded task order. The period of performance (POP) is estimated to be 11/15/2026 11/14/2031. Should issuance of the IDIQ occur on a different date, the performance period will be adjusted accordingly. Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Matthew Wright at matthew.wright6@va.gov. No questions will be answered after 21 October 2026, 10:00 AM EST. Point of Contact Matthew Wright Contract Specialist Services 3 (Medical Equipment Maintenance Services) Department of Veterans Affairs/Network Contracting Office 4 Matthew.wright6@va.go

Additional Links:Department of Veterans Affairs

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