City of Columbus #RFQ033727

Comprehensive Life Safety System Testing and Maintenance for City of Columbus Buildings

The City of Columbus is seeking a Universal Term Contract for comprehensive Life Safety System Testing and Preventative Maintenance Services across city-managed buildings. - Government Buyer: - City of Columbus, Department of Finance and Management, Facilities Management Division - OEMs and Vendors Mentioned: - Fire alarm panel manufacturers: Simplex, Siemens, Honeywell, ADT, Gamewell-FCI - Products and Services Requested: - Annual smoke and fire alarm testing, inspection, cleaning, sensitivity testing, and repair (per NFPA 72 and manufacturer guidelines) - Sprinkler and standpipe system inspections and testing - Fire pump testing - Fire hydrant inspections - Backflow prevention device testing, repair, installation, and maintenance (approx. 200+ devices) - Kitchen hood/exhaust system cleaning and maintenance (including roof-mounted fans, ducts, and fire suppression system maintenance) - Fire suppression hood testing and maintenance (semi-annual, including fusible link replacement and hydrostatic testing) - Semi-annual clean agent fire suppression system inspections - Cellular/IP fire monitoring services (installation, programming, and 24/7 monitoring for 80 fire alarm systems) - Unique or Notable Requirements: - Compliance with NFPA codes and local regulations - Coverage of all listed life safety systems across city facilities - Ability to provide both testing and preventative maintenance - Indefinite quantity contract structure with estimated annual spend of $250,000 - Price adjustment restrictions and cancellation rights if price increases exceed 15% - Services span police stations, fire stations, health centers, and administrative buildings - Contract awarded based on Best Value Procurement (BVP) criteria - OEMs are highlighted due to the presence of multiple fire alarm panel brands in city facilities.

Description

The City of Columbus is seeking proposals for a Universal Term Contract to provide Life Safety System Testing and Preventative Maintenance Services for city buildings managed by the Facilities Management Division. The services include annual testing, inspection, and repair of smoke and fire alarms, sprinkler inspections, fire pump testing, fire suppression testing, backflow prevention, kitchen hood/exhaust system services, and fire system monitoring. The contract duration is four years starting upon execution through December 31, 2030, with an option for a one-year extension. This procurement is conducted as a Best Value Procurement (BVP).

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