New York State Contract Reporter #C000606

DFS Seeks Design, Installation, and Maintenance of Modern Audio-Visual System for Videoconference Room

The New York State Department of Financial Services (DFS), Office of Financial Management, is seeking a qualified contractor for a five-year contract to design, install, and maintain a modern, platform-agnostic audio-visual (A/V) system for its 6th floor videoconference room at 1 State St, New York, NY. - Scope of Work: - Design, installation, and operationalization of a commercial-grade A/V system supporting Microsoft Teams, WebEx, and Zoom - Ongoing annual support, maintenance, and system enhancements - Training (up to 12 hours), documentation, and warranty support - Equipment Requirements: - One large (86-98 inch) commercial-grade front-of-room television on a mobile stand/mount - Four wall-mounted (65-75 inch) commercial-grade televisions - Multiple high-resolution (1080p/4K) PTZ cameras with remote control and presets - Ceiling-mounted microphones and wireless lapel/handheld microphones - Distributed ceiling loudspeakers for zoned audio coverage - Centralized AV control system (touch panels, keypads, or tablet UI) - Commercial/enterprise-grade AV hardware, cabling, racks, and installation materials - Services: - System design, installation, testing, integration with IT/network, and room control - User training and support for switching among conferencing platforms - Minimum 1-year parts and labor warranty, with extended support and remote assistance - Notable Requirements: - 30% Minority and Women-Owned Business Enterprises (MWBE) participation goal - Mandatory site visits and intent to bid submissions - Compliance with strict information security, privacy, and insurance requirements (HIPAA, FERPA, GLB, PCI DSS, SOX, NYS laws) - Bidders must have at least five years of relevant experience - No specific OEMs or vendors are named; the opportunity is open to qualified contractors capable of meeting the technical, security, and diversity requirements.

Description

The New York State Department of Financial Services is soliciting proposals from responsible contractors to provide audio and visual equipment design services. The contract term is five years, and the scope includes design, installation, and maintenance of audio-visual systems. The procurement includes specific goals for Minority and Women-Owned Business Enterprises (MWBE) participation at 30%. Proposals are due by November 24, 2026, and the solicitation includes mandatory site visits and intent to bid submissions.

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