New York State Contract Reporter #2139368

Facility sought to host Adirondack Planning Forum 2027 for Adirondack Park Agency

This opportunity is for qualified facilities to host the Adirondack Planning Forum 2027, a two-day conference for the New York State Adirondack Park Agency. - Government Buyer: - New York State Adirondack Park Agency (Administration Division) - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to qualified facility providers - Products/Services Requested: - Conference facility rental and hosting services for approximately 275 attendees - Meeting rooms for seminars, breakout sessions, registration, exhibitor space, resource room, luncheon area - Lodging: Minimum block of 100 rooms at or below GSA rates (single occupancy) - Catering: Meals, breaks, evening welcome reception - Conference equipment: AV, podium, microphones, projection screens, high-speed internet - ADA accessibility and accommodation of special dietary needs - All rooms and facilities must be within a 0.1-mile radius - Attendee lodging billed directly to individuals; no advance deposits required - All-inclusive pricing with gratuity included - Unique/Notable Requirements: - Facility must be within a 20-mile radius of Ray Brook, NY (Essex or Franklin County) - MWBE (30%) and SDVOB (8%) participation goals - Agency reserves right to conduct site visit before award - Pricing per attendee, exhibitor lunch fees, and lodging costs specified - Compliance with certifications and legal provisions required - No products or part numbers specified; procurement is for comprehensive conference hosting services.

Description

The New York State Adirondack Park Agency is seeking a facility to host the Adirondack Planning Forum conference over two days, May 12-13, 2027. The facility must accommodate approximately 275 attendees and provide meeting rooms, lodging, catering, and additional services. The location must be within 20 miles of the Agency Headquarters in Ray Brook, NY. The conference includes an evening welcome reception on Day One and sessions starting early on Day Two.

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