Lima City School District Civicplus #593

City of Lima Solicits Bids for Fleet Vehicle Maintenance and Repairs

The City of Lima, Ohio is seeking bids for a three-year contract to provide routine maintenance and general mechanical repairs for its fleet of light duty vehicles. - Government Buyer: - City of Lima, Ohio – Purchasing Department - Fleet Details: - Approximately 126 Ford, 36 Dodge, 18 GMC, and 10 Jeep vehicles (passenger vehicles, SUVs, and light duty trucks; gas and diesel) - OEMs Highlighted: - Ford - Dodge - GMC - Jeep - Products/Services Requested: - Comprehensive mechanical repairs and maintenance, including: - Air conditioning maintenance - Brake system inspection and service (front/rear, including OEM rotor/pad/drum/shoe replacement) - Cooling system maintenance - Vehicle diagnostics (engine, electrical, fuel systems) - Fuel injection and induction cleaning - Differential, oil, and transmission service - Power steering flush - Tire services (change, alignment, mount/balance, repair, disposal, rotation, valve stems, wheel weights) - Tune-ups and scheduled 30-60-90K services - Pick-up and delivery of vehicles - Parts and labor (with pricing as flat hourly rate for labor and percentage markup for parts) - Unique/Notable Requirements: - Vendors must be located within 15 miles of Lima - Must provide at least one manufacturer-certified technician (e.g., ASE certified) - Must be able to perform both warranty and non-warranty repairs on all makes/models in the fleet - Priority service required, with preference for immediate or same-day service - Excludes auto body repairs and emergency equipment maintenance - Applies to all city departments - Insurance requirements apply - Pricing: - Flat hourly labor rate - Percentage markup over lowest parts cost (subject to verification) - Period of Performance: - Three-year contract with possible annual cost increases up to 3%

Description

The City of Lima, Ohio, is soliciting sealed bids for a contract to provide routine maintenance and general repairs for its fleet of light duty vehicles, including passenger vehicles, SUVs, and light duty trucks with gas and diesel engines. The contract period is from January 1, 2027, through December 31, 2029. The scope includes mechanical repairs and maintenance such as tune-ups, engine and transmission repairs, brake service, tire service, electrical repairs, and more. Vendors must be located within 15 miles of Lima and have certified technicians. The contract excludes auto body repairs and emergency equipment maintenance.

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