Vandalia Civicplus #RFP

Snack and Beverage Vending Services for Vandalia Recreation Center

This opportunity seeks qualified vendors to provide snack and beverage vending services at the Vandalia Recreation Center in Dayton, Ohio. - Government Buyer: - City of Vandalia Parks & Recreation Department, Vandalia Recreation Center - Products/Services Requested: - One commercial-grade snack vending machine - One commercial-grade beverage vending machine - Regular stocking, cleaning, maintenance, customer service, refunds, and monthly reporting - Product Requirements: - Machines must be energy efficient (LED lighting), cashless (accepting credit/debit and contactless/mobile payments), and not accept cash - At least 25% of vending selections must be healthier options (granola bars, protein items, baked chips, nuts, trail mix) - Mix of bottled water, sports drinks, non-carbonated beverages, traditional snacks, and healthier snacks - Unique/Notable Requirements: - Transparent pricing and clear customer service information on machines - Prohibition of age-restricted products (alcohol, tobacco, vaping, CBD/THC, lottery) - Compliance with all relevant laws and facility rules - Vendor responsible for all aspects of equipment, stocking, maintenance, and customer service - No specific OEMs or vendors are named; opportunity is open to all qualified vending service providers - Contract Term: - Three years, with options for two additional one-year renewals

Description

The City of Vandalia is seeking proposals from qualified businesses to provide, install, stock, service, and maintain snack and beverage vending machines at the Vandalia Recreation Center. The contract includes providing one snack vending machine and one beverage vending machine with commercial-grade equipment, a product mix including healthier options, and cashless payment methods. The vendor is responsible for stocking, maintenance, customer service, and reporting, while the City provides the vending locations and electrical service. The initial contract term is three years with options for two additional one-year renewals.

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