Gwinnett County Bids #PA038-26 INV

Gwinnett County Seeks Annual 1099 Processing Services Contract

Gwinnett County Board of Commissioners, Department of Financial Services, is seeking an annual contract for comprehensive 1099 processing services. - Government Buyer: - Gwinnett County Board of Commissioners - Department of Financial Services, Purchasing Division - Scope of Services: - Comprehensive 1099 processing, including: - Processing data from the County's Oracle system - Printing, mailing, and electronic delivery of 1099 forms (3,000 forms annually) - IRS-compliant form generation (1099-MISC, 1099-NEC, etc.) - Handling corrections (30 corrections annually) and reprints - B Notice handling (30 notices annually) with solicitations and tracking - Federal and state reporting and compliance - Secure online portal access for recipients (monthly access for 12 months) - TIN matching and B Notice compliance - Annual support and maintenance - Unique/Notable Requirements: - Vendor must have a proven track record of processing over 100,000 1099s annually (no subcontractors permitted for this requirement) - Compliance with IRS Pub. 1075 data security standards - Ability to process Oracle-standard files without custom formats - All costs must be included in unit prices - Implementation must be complete and fully functional before the end of the first contract year - Four optional 12-month renewal periods - No specific OEMs or named vendors are identified in the solicitation.

Description

Gwinnett County is soliciting competitive sealed proposals from qualified service providers for the provision of comprehensive 1099 processing services on an annual contract. The services include processing 1099 data from the County's Oracle system, form generation, printing, mailing, electronic delivery, corrections, reprints, and support for federal and state reporting and compliance. The contract includes four options to renew and requires the service provider to have a proven track record delivering over 100,000 1099s annually. Proposals are due by October 2, 2026, and the solution must be fully implemented and functional by December 1, 2026.

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