SAM #FA485526Q0013

Turnkey Audio Visual and Video Teleconferencing System for JRC Conference Room at Cannon AFB

The U.S. Air Force 27th Special Operations Contracting Squadron at Cannon Air Force Base is seeking a contractor to deliver a turnkey audio visual and video teleconferencing system for the JRC Conference Room. - Government Buyer: - U.S. Air Force, 27th Special Operations Contracting Squadron (AFSOC), Cannon Air Force Base - Products Requested: - USB-C podium interface or bridge (1) - 4K presentation switcher or matrix (1) - AV-over-Category 6 transmitters and receivers (3 pairs) - Audio processor with echo cancellation, automatic mixing, and USB audio (1) - Multichannel amplifier (1) - Commercial ceiling loudspeakers (8) - Table-mounted conference microphones with mute status (3) - Ceiling array microphones (2) - Podium or presenter microphone (1) - Professional PTZ cameras with mounts and privacy control (2) - Camera switcher and USB video selection system (1) - USB extension system from podium to equipment rack (1) - Wired touch panel and control processor (1) - Professional AV podium or lectern (1) - Lockable equipment rack with power distribution, surge protection, UPS, ventilation, grounding, and spare space (1) - 100-inch flat-panel televisions (2) - Display and projector mounts, cabling, conduit, raceway, boxes, faceplates, firestopping, connectors, and installation materials (1) - Services Requested: - Installation, programming, testing, user and administrator training, documentation, and one-year warranty - Unique Requirements: - System must enable a single wired USB-C connection at the podium for a Government laptop to access all AV components - Must support Microsoft Teams, Zoom, Webex, and other Government-approved conferencing platforms - No dedicated room codec required; must operate without cloud services or subscriptions - Completion required within 90 days after award, with installation by day 70, testing/training by day 85, and documentation by day 90 - One-year warranty starts upon Government acceptance - OEMs and Vendors: - No specific OEMs, brands, or part numbers are specified; offerors may propose suitable commercial solutions - Notable Points: - Small business set-aside under NAICS 334310 - Funding is not currently available; no award will be made until funds are secured

Description

The Government needs a complete, easy-to-use audio visual and video teleconferencing system for the JRC Conference Room. The contractor must provide the equipment, installation, programming, testing, training, documentation, and one-year warranty needed for a working system. The main feature is a single wired USB-C connection at the podium. A user will connect a Government laptop and use the room cameras, microphones, loudspeakers, televisions, and projector with Microsoft Teams, Zoom, Webex, or another Government-approved conferencing program. A dedicated room codec is not needed. Please see attachments for more specifications, and return filled out versions of attachments 3 and 4.(Offeror Information & Certification) (Conflict of interest Statement) along with your Proposal.

Please, submit your Questions to POC's listed on this solisitation. Questions Deadline: 25 September 2026, prior to 3:00 PM, Mountain Time

Attachments:

Combined Synopsis/Solicitation

1.  PSW - 27 SOCONS VTC

2 . Pricing Worksheet 

3.  Offeror Information and Certification

4.  Conflict of Intrest Satement

5. Provisions and Clauses

ATTENTION TO OFFERORS:

Please note that Funds are not presently available for this effort. No award will be made under this solicitation until funds become available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any offeror for any costs.

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