El Paso Ionwave #2027-0041

El Paso WinterFest Sound System and Production Services Solicitation

The City of El Paso is seeking bids for professional sound system services and equipment for its WinterFest Holiday Fiestas Music series, managed by the Parks & Recreation Department. - Government Buyer: - City of El Paso, Purchasing & Strategic Sourcing Department - Parks & Recreation Department - Products & Services Requested: - PA Sound System (estimated 20 daily units over a 2-year period) - Professional sound production and management services for concerts (planning, equipment setup/testing, artist liaison, stage management, technical support, emergency delivery) - Total estimated service days: 40 (20 days per holiday season over two years) - Contract Details: - 36-month contract term, with possible month-to-month extensions up to 6 months - Annual expenditure cap of $49,999.99 - Pricing must include all equipment, transportation, and labor fees - Unique/Notable Requirements: - Compliance with safety, wage, and non-discrimination laws - Contractor must provide insurance and emergency delivery capabilities - All required forms and affidavits must be submitted for a responsive bid - Only Parks & Recreation Department personnel are authorized to place orders - No specific OEMs or named vendors are mentioned; bidders may propose suitable commercial sound system brands. - The City reserves the right to amend schedule and requirements as needed.

Description

The City of El Paso is soliciting bids for the Winterfest Sound System primarily for the Parks & Recreation Department. The contract will cover the provision of a PA Sound System for an estimated 20 days over a 2-year period. The City will order supplies and/or services from one successful bidder as needed, with personnel from the Parks & Recreation Department authorized to place orders. The solicitation includes requirements for equipment, transportation, and labor fees to be included in the price. Bidders must submit all required documentation and comply with the City's terms and conditions to be considered responsive.

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