North Carolina eVP #940RFP092326

Comprehensive Audio/Visual Production Services for Main Library Opening Events

Charlotte Mecklenburg Library is seeking an experienced audio/visual (AV) company to provide comprehensive technical production services for the grand opening events of its new Main Library. - Government Buyer: - Charlotte Mecklenburg Library (local government) - Scope of Work: - Full AV production for five major opening events: staff celebration, press preview, donor recognition, ribbon cutting, and public opening day - Services include planning, equipment scheduling, labor, installation, operation, and removal - Management of all audio, video/presentation, lighting, staging, lectern support, power distribution, cabling, media feeds, and related production equipment not supplied by the Library - Integration and testing of Library-owned equipment when practical - On-site technical support and backup systems required - Optional ancillary exterior lighting enhancements and support for an additional large event (up to 700 attendees) at Spirit Square - Products/Services Requested: - Audio/visual production services (no specific OEMs or part numbers specified) - Ancillary lighting options for exterior event spaces - AV support for a large event including microphones, podium, IMAG, and audience Q&A - Unique Requirements: - Collaboration with the Library to finalize scope after award - Use of Library-owned equipment where possible - Vendor must address technical gaps and compatibility issues - Separate pricing for optional lighting enhancements - No specific OEMs or vendors are named in the solicitation.

Description

The Charlotte Mecklenburg Library is seeking an experienced audio/visual company to serve as the technical team for the new Main Library grand opening events scheduled for the week of April 26, 2027. The scope includes providing audio-visual production services for five events, including staff celebration, press preview, donor recognition, ribbon cutting, and public opening day. The selected firm will collaborate with the library to develop the final scope, utilize library-owned equipment when practical, and manage all necessary production equipment and labor. The contract term is from November 17, 2026, to May 6, 2027, and electronic bids are not permitted.

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