New York State Contract Reporter #C203190

Preventive Maintenance and Repair Services for HVAC, Boiler, and Water Treatment Systems at Peekskill Clinic

This opportunity is for preventive maintenance and repair services for HVAC, boiler, water treatment systems, and ancillary equipment at the Peekskill Clinic, managed by the New York State Office of Mental Health (OMH), Rockland Psychiatric Center. - Government Buyer: - New York State Office of Mental Health (OMH), Rockland Psychiatric Center, Bureau of Procurement Enterprise Services - Key contacts: William Gwynn, Nate Wise - OEMs and Vendors Mentioned: - Trane (HVAC units, reheat coils, unit ventilators, condensing units, PTACs) - Ice Air (PTAC units) - Fujitsu (split system air conditioning) - McQuay (fan coil units) - Penn Ventilation (exhaust fans) - Captive Aire System (exhaust fans) - Tjernlund Products (makeup air fans) - Bradford White (domestic water heaters) - Taco (hot water circulating pumps) - Bell & Gossett (hot water circulating pumps) - Weil McLain (boilers) - Products/Services Requested: - Preventive maintenance and repair for a comprehensive list of HVAC, boiler, water treatment, and ancillary equipment - Includes quarterly, semi-annual, and annual PM for air handling units, heating/cooling units, condensing units, PTACs, split systems, reheat coils, fan coil units, unit ventilators, exhaust fans, makeup air fans, water heaters, pumps, and boilers - Specific equipment models and part numbers detailed (e.g., Trane TCC030F100BF, Ice Air 8RSAN15, Fujitsu AOU9RL2, Weil McLain BGL888WF) - Labor services for HVAC, boiler, and water treatment technicians (straight time and overtime) - Training services for maintenance staff - Material allowance of $50,000 over five years - Unique or Notable Requirements: - Mandatory site visit for bidders - MWBE participation goals: 16% MBE, 14% WBE (30% total) - Service-Disabled Veteran-Owned Business (SDVOB) goal: 6% - Compliance with New York State prevailing wage rates - Emergency service response within two hours - Certified technicians required for all work - Strict adherence to New York State procurement and lobbying laws - Estimated Quantities: - Over 40 major equipment items listed for maintenance - Estimated labor hours for each technician type provided - Material allowance and fixed labor rates specified

Description

The NYS Office of Mental Health and Rockland Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a contractor to provide preventive maintenance services for HVAC, boiler, water treatment systems, and ancillary equipment at the Peekskill Clinic located at 1040 Main Street, Peekskill, NY. The contract term is from December 1, 2026, to November 30, 2031. A mandatory site visit is scheduled for October 6, 2026, and bids are due by October 28, 2026. The procurement includes specific MWBE and SDVOB participation goals and requires adherence to prevailing wage rates and the Procurement Lobbying Act.

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