Oregon Buys #S-27400-00018016

Extension of File360 Electronic Records Management System Licensing and Support

This opportunity involves a one-year extension of software licensing, maintenance, and support for the File360 Electronic Records Management System (ERMS) for the Oregon Department of Veterans' Affairs (ODVA): - Government Buyer: - Oregon Department of Veterans' Affairs (ODVA) - OEMs and Vendors: - Image Access Corp. (vendor) - File360 (Electronic Records Management System) - Products/Services Requested: - Extension of File360 ERMS software licensing, maintenance, and support - Includes KOFILE Color Indexing PAK-MVCS, File360 Basic Data Entry Module, Micrographics Module, Computer Output Module, EXT Database Interface, Request Processing, Automated Data Entry Module, Kodak IMS Workstation Module (2), Enhanced Server Module, Base Server Module, 15 User Licenses, and Global360 Extended Support - Estimated quantity: 1 (comprehensive package for all modules and support) - Unique or Notable Requirements: - The extension is required to ensure uninterrupted access and governance of approximately 3 million documents during migration to a new records management platform - The procurement is valued at approximately $47,900.97 for the one-year period - Classified under NIGP code 20912 (Application Software, Mainframe Computer, Including Cobol)

Description

This solicitation is a special procurement notice for the File360 Electronics Records Management System. It involves approval to extend software licensing, maintenance, and support services for the File360 ERMS for one year through September 30, 2027. The extension is necessary due to the complexity of migrating approximately 3 million documents to a new records management system. The estimated cost increase for this extension is $47,900.97. The procurement is conducted by the Oregon Department of Veterans' Affairs and is classified under NIGP code 20912 for application software.

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