SAM #36C24626Q1098

Sole Source Service Agreement for Philips Radiology Equipment at Durham VA Medical Center

This notice announces the VA's intent to award a sole source service contract for Philips radiology equipment at Durham VA Medical Center. - Agency: Department of Veterans Affairs, Network Contracting Office 6 (NCO 6) - Location: Durham VA Medical Center - Contract Type: Sole source service agreement - OEM: Philips Healthcare (Philips North America LLC) - Scope: - Maintenance services for Philips radiology equipment - Replacement parts, software licensing, warranty, and service - All work must comply with OEM terms and conditions - Eligibility: - Only Philips OEM, authorized dealers, distributors, or resellers (with authorization letter/documentation) - No remanufactured or gray market items accepted - All products/services must maintain OEM warranty and service - NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - Commercial Opportunity: - Interested parties may submit capability statements for consideration - No formal solicitation or RFQ will be issued - Period of Performance: One year (12 months) - Estimated contract value: Not specified, but typical annual service agreements for radiology equipment range from $100,000 to $500,000 - Competing products/services: Only Philips-authorized maintenance; other OEMs not eligible unless authorized by Philips - Key requirements: OEM compliance, authorized provider status, warranty preservation

Description

Special Notice

Special Notice

Page 4 of 4 Special Notice *= Required Field Special Notice

Page 1 of 4 INTENT TO SOLE SOURCE The Department of Veterans Affairs Network Contracting Office (NCO) 6, on behalf of the Durham VA Medical Center intends to enter into a sole source procurement with Phillips Healthcare a division of Philips North America LLC, 414 Union Street, Philips Plaza 6th Floor, Nashville, TN 37219. NAICS code 811210-Electroinic and Precision Equipment Repair and Maintenance. The proposed contract action is to provide a service agreement for Philips Radiology equipment at the Durham VAMC. The Government intends to solicit and negotiate with only one source under the authority of RFO FAR 6.103-1 using the procedures under RFO FAR 13.106-1 (b), Soliciting from a single source. Contract will be for a period of performance of 01 Dec. 2026 through 30 Nov. 2027. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to monique.cordero@va.gov no later than 10:00 AM EST, Oct. 7, 2026. Telephone inquirers will not be accepted. All information shall be furnished at no cost or obligation to the Government. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a service agreement for the Philips radiology equipment. No remanufacture or gray market items will be acceptable.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to the VA medical facility upon discovery of such items.

No solicitation will be made. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to complete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

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