SAM #451962

Digitization Services for USASAC IMS New Cumberland Paper Records

This opportunity involves digitizing a large volume of government records for the USASAC IMS New Cumberland project. - Government Buyer: - U.S. Government Publishing Office (GPO), Purchase Division - Scope of Work: - Digitization of approximately 6,504,300 pages of paper records - Records are stored in about 1,971 banker boxes; roughly 800 boxes require repacking due to wear - Scanning must be performed in grayscale at 300 ppi with Optical Character Recognition (OCR) to create searchable PDF/A files - Delivery of digitized files on at least 3 encrypted hard drives - Contractor must provide all packing materials, handle pickup, palletization, transportation, and secure destruction of source documents after approval - Quality and Security Requirements: - Adherence to GPO Publication 310.1 for quality assurance - Strict chain-of-custody and security protocols throughout the process - Notable Requirements: - Secure handling and storage of sensitive records - Monthly progress updates required - Completion deadline for the project - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Scanning and digitization services (approx. 6,504,300 pages) - Encrypted hard drives (minimum 3) - Packing materials and logistics services

Description

PRODUCT: This order is for the digitization for approximately 6,504,300 pages of paper copy records. Estimated 1,971 banker boxes of files are currently packed. Many boxes show signs of wear, due to age and may need to be replaced before transporting. Contractor must include packing materials, pickup / palletization, and transportation costs as part of their bid price. FORM NO/TITLE: USASAC IMS New Cumberland Digitization PREDOMINANT PRODUCTION FUNCTION: Scanning Services (NO PRINTING REQUIRED). QUALITY LEVEL: N Quality Assurance Through Attributes (GPO Publication 310.1, effective May 1979 (Rev. 09-19)) applies. QUANTITY: 6,504,300 Estimated scans consisting of approximately 5,913,000 sheets (10% duplex totaling 6,504,300 total scans)

Complete specifications and bidding instructions are located at https://www.gpo.gov/docs/default-source/contracts/451962.pdf

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