New York State Contract Reporter #OMH01-C203129-3650454

Preventive Maintenance and Repair Services for HVAC, Boiler & Refrigeration Systems at Nathan S. Kline Institute

This opportunity from the New York State Office of Mental Health (OMH) at the Nathan S. Kline Institute seeks a contractor for comprehensive preventive maintenance and repair services for HVAC, boiler, refrigeration, and ancillary equipment across multiple buildings. - Government Buyer: - New York State Office of Mental Health (OMH), Nathan S. Kline Institute, Bureau of Procurement Enterprise Services - OEMs and Vendors Mentioned: - No specific OEMs are named in the solicitation; previous contract holder was Johnson Controls, Inc. - Products/Services Requested: - Preventive maintenance services for HVAC, boiler, refrigeration systems, and ancillary equipment - Maintenance tasks for air handling units, chillers, compressors, pumps, heaters, control systems, heat exchangers, humidifiers, dehumidifiers, and refrigeration units - Material allowance for repairs not covered under routine maintenance (fixed 10% markup, estimated $700,000 over five years) - Labor rates for HVAC and chiller technicians (straight time and overtime), and training hours - Emergency response services with strict response times (phone within 1 hour, on-site within 2 hours) - Unique or Notable Requirements: - Mandatory site visit for bidders - Compliance with New York State Department of Labor Prevailing Wage Rates - MWBE (Minority/Women Business Enterprise) participation goal of 30% and SDVOB (Service-Disabled Veteran-Owned Business) goal of 6% - Facility-specific safety and security protocols - Only actual services performed may be invoiced; no reimbursement for travel expenses - Maintenance schedules include monthly, quarterly, semi-annual, annual, bi-annual, and one-time tasks - Equipment installation projects in 2028 and 2029 may affect service start dates for new equipment - Estimated Contract Value: - Material allowance estimated at $700,000; total contract likely ranges from $1,000,000 to $2,500,000 over five years - Potential Competitors: - Johnson Controls, Inc. (previous contractor) - Other major HVAC service providers (see below) - Period of Performance: - Five-year contract, anticipated to begin upon award and acceptance, covering preventive maintenance and repair services for the facility's HVAC, boiler, refrigeration, and ancillary systems.

Description

The New York State Office of Mental Health (OMH) and Nathan S. Kline Institute are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide preventive maintenance services for HVAC, boiler, refrigeration systems, and ancillary equipment at the facility located at 140 Orangeburg Road, Orangeburg, NY 10962. The contract term is five years, starting January 1, 2027. The scope of work, including maintenance tasks, equipment list, and schedule, is detailed in Appendix D of the contract boilerplate. A mandatory site visit is scheduled for October 1, 2026, and bids are due by October 22, 2026, at 3:00 PM ET.

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