SAM #FA930126Q0034

Grease Trap and Used Cooking Oil Containment Maintenance Services Solicitation at Edwards AFB

The U.S. Air Force Test Center at Edwards Air Force Base is seeking maintenance services for grease traps and used cooking oil containment systems across multiple base facilities. - Government Buyer: - U.S. Air Force, 412th Test Wing, Air Force Test Center (AFTC), Directorate of Contracting (AFTC/PZIOB), Edwards AFB, CA - OEMs and Vendors: - No specific OEMs or vendors are named; the solicitation is open to eligible small businesses under NAICS 562998 - Products/Services Requested: - Grease trap cleaning and maintenance (monthly and quarterly) - Includes removal of fats, oils, greases, residues; cleaning tank surfaces, baffles, lids; clearing pipes and ducts; application of liquid deodorizer; cleaning grease removal devices - Facilities include South Base Caf, Cactus Caf, Burger King, BX Food Court, Child Care Center, Joshua Inn Dining Facility, and others - Estimated volumes range from 50 gallons to 10,000 gallons per facility - Used cooking oil containment service (monthly) - Service and maintenance of oil collection vessels and secondary containment; pumping out vessels; removal of trash, debris, water; cleanup of spills - Estimated volume: 300 gallons per facility - Emergency service calls (response within 4 hours) - Over and Above (O&A) services for non-routine maintenance and repairs (requires prior approval) - Unique/Notable Requirements: - Compliance with environmental, safety, and security regulations - Timely emergency response and detailed reporting - Davis Bacon Act wage determination and Construction Wage Requirements - Base access procedures for site visits - Quality control and trained personnel required - Contract Structure: - Firm Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) - Set aside for small businesses - Multiple periods of performance, with annual options through 2031

Description

This is a combined synopsis/solicitation for commercial services in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.202(b)(1), as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate solicitation will not be issued.

Solicitation number FA930126Q0034 is issued as a Request for Quotation (RFQ) to Offerors. Please review all solicitation documentation for complete instructions and requirement information. Interested parties who believe they can meet the requirements for the services described in this solicitation are invited to submit a completed quote. Offerors are required to submit with their response enough information for the Government to evaluate the minimum requirements detailed in the solicitation. Any information provided in response to this solicitation is strictly voluntary; the Government will not pay for information submitted in response to this solicitation. Offerors are to reference the Solicitation Number FA930126Q0034 on all documents that they submit to the Government.  Award will be made using the criteria in RFO 52.212-2 and its Addendum (Attachment 3). Offerors who submit quotes which are missing data or information which is requested herein will be deemed unresponsive and will not be considered for award. Please ensure your company completely provides all information requested herein.

DESCRIPTION OF SERVICES

The Contractor shall provide labor, supervision, transportation, tools, equipment and supplies necessary to provide grease trap and used cooking oil containment system maintenance located at Edwards AFB. This contract will include the pumping, cleaning, and inspection of grease traps, servicing of used cooking oil containment vessels, emergency service calls, and all associated waste transportation and disposal

CONTRACT TYPE

The anticipated contract type is Firm Fixed-Price, Indefinite Delivery Indefinite Quantity. One award will be issued.

PERIOD OF PERFORMANCE

01 November 2026 - 30 September 2031

NOTICE TO OFFEROR(S)

Funds are not presently available for this effort. No order will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Defense Priorities and Allocation System (DPAS): N/A

This acquisition is set-aside to eligible small businesses under NAICS 562998, All Other Miscellaneous Waste Management Services with a size standard of $16,500,000.00. Quotes received from Offerors not represented as a small business will be rejected. The Government reserves the right to reject an Offeror’s quote submission without notice should the Offeror not meet the set-aside requirements.

Applicable RFO and R-DFARS provisions and clauses are posted within the with the Solicitation Model Contract (Attachment 6). RFO clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and any addenda to the clause. INTERESTED CONTRACTORS CAN ACCESS THE CLAUSES BY INTERNET URL: https://www.acquisition.gov. TO REGISTER WITH SYSTEM FOR AWARD MANAGEMENT (SAM), GO TO URL: https://www.sam.gov/.

APPLICABLE LABOR LAWS

This solicitation is subject to the Construction Wage Requirements RFO 52.222-6 and the current wage determination, Davis Bacon Act WD # 2015-5603, Revised on 05/13/2026. The most updated wage determination can be found at https://sam.gov/wage-determinations.

SITE VISIT

A site visit will take place on 05 October 2026, starting promptly at 12:00 PM PDT. Offerors are STRONGLY encouraged to ensure that factor in enough time to gain their base pass if required, as the Site Visit start will not be dlayed due to a tardy attendee. 

The following information must be submitted via email ONLY to BOTH the Contracting Officer (joshua.vasquez.5@us.af.mil) and the Contract Specialist (jewels.mesa@us.af.mil)  by 12:00 PM PDT on 29 September 2026 to be eligible to attend the Site Visit. This information is required for each participant, and a max of two (2) people per Offeror is allowed.

Full Name: DOB: DL# / State of Issuance: Last 4 SSN: Country of Birth: Citizenship Status: Examples (U.S. Citizen, Permanent Resident Card (Green Card), U.S. Work Visa (EAD), Visitor/Tourist Visa, School/Student Visa, None) Current registration and insurance for any vehicle and a REAL ID.

The Edwards AFB Visitor Control Center has advised that if participants do not have a Real ID by Wednesday (7 May 25), then they will need to bring a combination of either their Passport + Driver’s License or Birth Certificate (original copy) + Driver’s License + SSN Card in order to receive access to the base.

If a proposed participant already retains base access and does NOT require a base pass to attend the Site Visit, the Offeror shall submit that individuals name ONLY. The Offeror is directed NOT to submit the information in the bullets above for participant(s) that already have base access.

QUESTIONS DUE DATE AND TIME

Questions are due no later than 12 October 2026 at 12:00 PM PDT. The Government will post an amendment to this combined synopsis/solicitation as soon as possible after the due date for questions, in that amendment will be all questions and the Governments answers to those questions. The Government reserves the right to NOT answer questions that are not submitted timely. All questions are to be submitted via email ONLY, telephone or in-person questions will not be accepted or answered.

OFFER DUE DATE AND TIME

Quote submissions (all volumes) are to be addressed to Air Force Test Center (AFTC), Directorate of Contracting – AFTC/PZIOB, 5 South Wolfe Avenue Building 2800, Edwards AFB, CA 93524, and are to be sent via email ONLY to BOTH the Contract Specialist (SSgt. Jewels Mesa, jewels.mesa@us.af.mil) and the Contracting Officer (Mr. Joshua Vasquez, joshua.vasquez.5@us.af.mil). Quote Submissions are due no later than 23 October 2026 at 4:00 PM PDT. No hand delivered or mailed quote submissions will be accepted, only emailed responses will be considered or evaluated and are to be sent to both the Contracting Officer and Contract Specialist identified previously.

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