SAM #36C78626Q0119

Janitorial Services Solicitation for Chattanooga National Cemetery

The Department of Veterans Affairs National Cemetery Administration is seeking janitorial services for Chattanooga National Cemetery in Tennessee. - Government Buyer: - Department of Veterans Affairs, National Cemetery Administration, Contracting Services office - Solicitation managed by Charnell Cunningham - Vendors & OEMs: - No specific OEMs or commercial vendors are named; procurement is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) - Services Requested: - Daily cleaning of public restrooms, administration buildings, and maintenance buildings - Holiday janitorial cleaning services for public restrooms - Semi-annual deep cleaning services (Veterans Day and Memorial Day) - Supply replenishment (toilet paper, paper towels, soap, air fresheners) - Use of approved cleaning agents; compliance with OSHA and CDC guidelines - Strict conduct and safety standards for contractor personnel - Quantities & Line Items: - 249 daily cleanings each for public restrooms, administration building, and maintenance building - 11 holiday cleaning events for public restrooms - 1 semi-annual deep cleaning each for Veterans Day and Memorial Day - Unique/Notable Requirements: - Compliance with the Dignity Clause for handling headstones and markers - Mandatory site visits prior to bidding - Proof of prior commercial janitorial experience - Insurance coverage as specified - Offerors must be registered in SAM.gov and certified as SDVOSB - Adherence to Statement of Work (SOW) and restroom cleaning checklist - No products or part numbers are requested; this is a service-only contract.

Description

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78626Q0119 Title: Janitorial Services for Chattanooga National Cemetery Post Date: September 21, 2026 Original Response Date: October 5, 2026 at 10:00AM EST Applicable NAICS: 561720 Classification Code: S201 Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Base plus 4 if exercised Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Chattanooga National Cemetery 1200 Bailey Ave Chattanooga, TN 37404 Attachments: Statement of Work A.1 Restroom Cleaning Checklist Price Cost Schedule C. Wage Determination Services D. FAR 852.219-75 E. Subcontractor list This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 36C78626Q0119 is issued as a Request for Quotation (RFQ) for Janitorial Services at Chattanooga National Cemetery. This acquisition is set-aside for Services Disabled Veteran Owned Business (SDVOSB) under NAICS code 561720. The Business Size Standard is $22 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Contract Type: The U.S. Department of Veteran Affairs, National Cemetery Administration (NCA), anticipates the award of a Firm Fixed Price contract for Janitorial Services at Chattanooga National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Contract Dates: The period of performance will be one (1) base year and four (4) one year options, if exercised, from the date of award. Anticipated Period of Performance: Base Year: November 1, 2026 - October 31, 2027 Option Year One: November 1, 2027 - October 31, 2028 Option Year Two: November 1, 2028 - October 31, 2029 Option Year Three: November 1, 2029 - October 31, 2030 Option Year Four: November 1, 2030 - October 31, 2031 Site Visit: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of Chattanooga National Cemetery located at 1200 Bailey Ave, Chattanooga, TN 37404, you must contact one of the following Cemetery Staff to make arrangements: Aj Parsons, POC: aj.parsons@va.gov Charnell Cunningham, Contract Specialist: charnell.cunningham@va.gov Information pertaining to access to administrative building or cemetery facilities will be provided by Cemetery Staff. Site Visits will be on September 28, 2026 from 11:00am to 12:00pm EST and will not be rescheduled. All Interested Offerors will meet at the Administrative Building. Solicitation Questions: All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than September 30, 2026 at 4:00pm EST. Questions shall be sent by email to: Charnell.Cunningham@va.gov and to the Contracting Officer, Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Quoters, the quote will be considered Non-Responsive. Instructions to Quoters: Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the Quoters being considered Non-Responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with https://veterans.certify.sba.gov/. Failure to comply will result in the Quoters being considered Non-Responsive. Failure to comply will result in the Quoters being considered Non-Responsive. Quoters who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (https://veterans.certify.sba.gov) upon solicitation close date will be considered Non-responsive. Response time: Quotes will only be considered from Quoters who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract. Quoters will only be accepted electronically via email to Charnell.Cunningham@va.gov and cc Larry.Curtis@va.gov no later than October 5, 2026 at 10:00am Eastern Standard Time (EST). Responses to this announcement will result in a firm fixed price Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. Quoters Submittal: Quotes must be submitted on company letterhead in Adobe PDF format and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government's terms and conditions, shall render the Quoter's quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A: Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Complete copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). FAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (ATTACHMENT D) *NOTE: It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B: Technical Quote Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning public restrooms and buildings listed in the SOW. Provide proof of experience doing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, period of performance, and a brief description of relevant services provided. One (1) Copy of subcontractor list (Attachment E). The list should include the business name, contact information, employee names, business size of the subcontractor and list what services they will perform. If the contractor is self-performing, then the prime contract must provide one (1) written certification/document attesting to self-performance. NOTE: Your responses will be evaluated against the technical factor/element defined below under section Evaluation Process. Volume C - Price The following information shall be included in Volume C: Proposed pricing shall be submitted on the Price Schedule (Attachment B) and will be evaluated for price reasonableness. Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the offeror's price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). FAR 52.212-2 Evaluation Commercial Products and Commercial Services (Nov 2021) Evaluation Process: Quotes will be evaluated using FAR Part 13 procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible quoter with the Lowest Price Technically Acceptable quote. This means that the Offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Offeror, as long as the Offeror can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. The non-price factors used to evaluate offers are: Technical Acceptability. Technical Approach and Understanding of the Work: Offer will be evaluated in accordance with the criteria contained in the Statement of Work (SOW) and on how well the technical approach meets the Government requirements. Technical approaches will be evaluated for the following: Demonstrates experience in performing this requirement. Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning the public restrooms and buildings listed in the SOW. Provide proof of experience performing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, the period of performance, and a brief description of relevant services provided. Include one (1) copy of Subcontractor Participation Document (Attachment C). The list should include the business name, contact information, employee names, business category of the subcontractor, description of services they will perform, and % of work to be performed based on total contract value. If the contract will be self-performed, then the prime contractor must provide one (1) written certification/document attesting to self-performance.

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