SAM #36C78626Q0119

Janitorial Services Solicitation for Chattanooga National Cemetery

The Department of Veterans Affairs National Cemetery Administration is seeking janitorial services for Chattanooga National Cemetery in Tennessee. - Government Buyer: - Department of Veterans Affairs - National Cemetery Administration - Chattanooga National Cemetery - Services Requested: - Daily cleaning and sanitizing of administrative offices, public restrooms, and maintenance buildings - Trash removal, floor cleaning, and supply replenishment (toilet paper, paper towels, soap dispensers, air fresheners) - Semi-annual deep cleaning of windows, carpets, air vents, and floors - Holiday janitorial cleaning services for public restrooms - Service Quantities: - 249 days each for daily cleaning of public restrooms, administration building (including employee restrooms), and maintenance building (including two employee restrooms, locker rooms, foreman office, breakroom) - 11 holiday janitorial cleaning services for public restrooms - 1 semi-annual deep cleaning service each for Veterans Day and Memorial Day - Unique Requirements: - Use of specific cleaning agents and adherence to OSHA and CDC guidelines - Contractor personnel must follow strict conduct and safety standards - Compliance with the Dignity Clause for handling headstones and markers - Mandatory site visits and proof of prior commercial janitorial experience - Insurance coverage as specified - Offerors must be registered in SAM.gov and certified as Service-Disabled Veteran Owned Small Business (SDVOSB) - No specific OEMs or commercial product vendors are mentioned, as this is a service-focused contract.

Description

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: Solicitation # 36C78626Q0119 Title: Janitorial Services for Chattanooga National Cemetery Post Date: September 21, 2026 Original Response Date: October 5, 2026 at 10:00AM EST Applicable NAICS: 561720 Classification Code: S201 Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Base plus 4 if exercised. Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services, 18434 Joplin Road, Triangle, VA 22172 Place of Performance: Chattanooga National Cemetery, 1200 Bailey Ave, Chattanooga, TN 37404 Attachments: Statement of Work A.1 Restroom Cleaning Checklist Price Cost Schedule C. Wage Determination Services D. FAR 852.219-75 E. Subcontractor list This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 36C78626Q0119 is issued as a Request for Quotation (RFQ) for Janitorial Services at Chattanooga National Cemetery. This acquisition is set-aside for Services Disabled Veteran Owned Business (SDVOSB) under NAICS code 561720. The Business Size Standard is $22 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Contract Type: The U.S. Department of Veteran Affairs, National Cemetery Administration (NCA), anticipates the award of a Firm Fixed Price contract for Janitorial Services at Chattanooga National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Contract Dates: The period of performance will be one (1) base year and four (4) one year options, if exercised, from the date of award. Anticipated Period of Performance: Base Year: November 1, 2026 - October 31, 2027 Option Year One: November 1, 2027 - October 31, 2028 Option Year Two: November 1, 2028 - October 31, 2029 Option Year Three: November 1, 2029 - October 31, 2030 Option Year Four: November 1, 2030 - October 31, 2031 Site Visit: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of Chattanooga National Cemetery located at 1200 Bailey Ave, Chattanooga, TN 37404, you must contact one of the following Cemetery Staff to make arrangements: Aj Parsons, POC: aj.parsons@va.gov Charnell Cunningham, Contract Specialist: charnell.cunningham@va.gov Information pertaining to access to administrative building or cemetery facilities will be provided by Cemetery Staff. Site Visits will be on September 28, 2026 from 11:00am to 12:00pm EST and will not be rescheduled. All Interested Offerors will meet at the Administrative Building. Solicitation Questions: All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than September 30, 2026 at 4:00pm EST. Questions shall be sent by email to: Charnell.Cunningham@va.gov and Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Answers will be provided via a solicitation amendment. If an amendment is not endorsed by the interested Quoters, the quote will be considered Non-Responsive. Instructions to Quoters: Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at the same site prior to the solicitation closing date. Failure to comply will result in the Quoter being considered Non-Responsive. Socio-economic concerns for SDVOSB and VOSB categories MUST have active/current registration with https://veterans.certify.sba.gov/. Quoters must have a current/active SAM registration and be certified as SDVOSB in the SBA website by the solicitation close date. Responses will only be accepted electronically via email to charnell.cunningham@va.gov and cc to Larry.Curtis@va.gov no later than October 5, 2026 at 10:00am EST. The Government intends to make award without discussions. All information submitted is voluntary and the Government will not pay for it. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. Quoters Submittal: Quotes must be submitted on company letterhead in PDF format via email to the individual listed in the RFQ section. Any terms and conditions imposed by the Quoter that deviate from the Government's terms will render the quote non-responsive. Quotes shall be in three volumes: Volume A (Administrative), Volume B (Technical), Volume C (Price). Volume A shall include: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact, Telephone Number, Email Address Signed and dated copies of Amendments, if applicable Complete copy of FAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction Volume B shall include: A work plan including an annual schedule and staffing details Proof of experience in commercial janitorial services One (1) copy of subcontractor list (Attachment E) with details If self-performing, a written certification of self-performance Volume C shall include: Proposed pricing on the Price Schedule (Attachment B) Pricing for options, including evaluation considerations Evaluation Process: Quotes will be evaluated using FAR Part 13 procedures. The award will go to the responsible quoter with the Lowest Price Technically Acceptable quote. Non-price factors include technical approach, experience, and compliance. The process involves technical review and responsibility determination. Contract Provisions and Clauses: Includes clauses such as DIGNITY CLAUSE, FAR 52.212-4, FAR 52.212-1, FAR 52.212-2, and VAAR clauses, among others, covering standards for conduct, legal compliance, and specific requirements for service at national cemeteries.

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