Minnesota Supplier Systems #G0210-2000018364

Minnesota Seeks Fleet Management and Maintenance Coordination Services for State Agencies

The Minnesota Department of Administration, Office of State Procurement, is seeking proposals for comprehensive fleet management and maintenance coordination services to support approximately 2,400 vehicles across multiple state agencies. - Government Buyer: - Minnesota Department of Administration, Office of State Procurement - Contact: Allyson Youngquist, Buyer III - Scope of Services: - Administration and coordination of vehicle maintenance, repairs, roadside assistance, warranty and recall management, and reporting - Secure, web-based platform accessible to authorized users across State agencies - Support for a wide range of vehicles, including passenger vehicles, trucks, construction equipment, trailers, and agricultural tractors - Optional integration of telematics systems and fuel card data - Fleet consulting and fleet replacement intelligence services - VIN decoding, total cost of ownership reporting, and analytics - Support for mandatory contracts (tires, glass repair, vehicle rentals, fuel cards) - Pricing and Line Items: - Responders must submit pricing using Attachment G: Price Schedule, covering mandatory and optional services - No additional fees or per-incident charges allowed beyond a limited electronic transfer fee - Multiple service line items require nominal price entries for system compliance - Unique Requirements: - Emphasis on diversity and inclusion, encouraging participation from Minnesota-based small businesses owned by minorities, women, veterans, and persons with substantial physical disabilities - Compliance with state accessibility and data privacy standards - No specific OEMs or vendors are named; the opportunity is open to qualified providers able to meet the specifications - Estimated annual contract value: $1.5–2 million

Description

The Minnesota Department of Administration is seeking proposals from qualified responders to provide fleet management and maintenance coordination services for participating State agencies. The services include administration and coordination of vehicle maintenance, repairs, roadside assistance, warranty and recall management, reporting, and other fleet management functions. The solution will be delivered through a secure, web-based fleet management platform accessible to authorized users across State agencies. Responses must be submitted through the SWIFT Supplier Portal by October 6, 2026, at 3:00 PM Central Time. The deadline for submitting questions is September 23, 2026, at 2:00 PM Central Time.

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