Massachusetts COMMBUYS #BD-27-1107-1107T-TRC01-133640

Massachusetts Trial Court seeks SaaS Project and Portfolio Management solution to replace Microsoft Project Online

The Massachusetts Trial Court is seeking a cloud-based SaaS Project and Portfolio Management (PPM) solution to replace its current Microsoft Project Online platform. - Buyer: Massachusetts Trial Court, Office of Court Management, Information Technology Department - No specific OEMs or products are mandated; bidders must propose their own PPM solution - Key requirements: - SaaS licensing for a PPM platform supporting multiple project management methodologies - Centralized tracking for approximately 30 active IT projects - Access for around 20 project managers plus additional users with varied permissions - Firm-fixed-price implementation, configuration, and training services - Ongoing support, maintenance, updates, and security fixes - Hourly rates for future professional services (integrations, data migration, consulting) - Compliance with strict cybersecurity standards and Massachusetts Judicial Branch procurement practices - CORI background checks required for vendor staff - Pricing must be provided for both 12-month and 36-month subscription terms - Maximum contract duration is five years (36 months initial, two optional one-year renewals) - All proposed solutions must be identified by the bidder; no resellers or integrators are specified - Notable: The solution must be ready for production go-live soon after Microsoft Project Online reaches end-of-life

Potential OEMs and Competitors: - Well-known PPM SaaS providers such as Atlassian (Jira), Smartsheet, Planview, Asana, Monday.com, and Microsoft (Project for the Web) are likely to compete

Products and Services Requested: - Cloud-based SaaS PPM platform (subscription, licensing, modules, user access) - Implementation, configuration, and training - Ongoing support and maintenance - Professional services for integrations and data migration

Unique Requirements: - Strict cybersecurity and background check requirements - Flexible subscription terms and pricing - Solution must support multiple methodologies and centralized project tracking

Description

The Massachusetts Trial Court is seeking a cloud-based Software-as-a-Service (SaaS) Project and Portfolio Management (PPM) solution to replace Microsoft Project Online, which will reach end-of-life on September 30, 2026. The procurement includes SaaS licensing, firm-fixed-price initial implementation, configuration, training, ongoing support and maintenance, and established hourly rates for separately authorized future professional services such as integrations and data migration. The contract term is anticipated to be 36 months with two one-year renewal options, for a maximum potential duration of five years. Bidders must provide pricing for both 12-month and 36-month subscription terms and demonstrate how their proposed solution meets the Trial Court's requirements.

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