SAM #693JJ926RQ000496

NHTSA Sole Source Event Support for 2027 Government Industry Annual Meeting and Cybersecurity Workshop

The National Highway Traffic Safety Administration (NHTSA), under the Department of Transportation, is seeking sole source support from SAE International for two major annual events. - Government buyer: - National Highway Traffic Safety Administration (NHTSA), Department of Transportation - OEMs and vendors: - SAE International (only vendor and OEM mentioned) - Products/services requested: - Event support for the SAE International / NHTSA Government / Industry (G/I) meeting - Event support for the Joint SAE International / NHTSA Cybersecurity Workshop - Provision of audio-visual equipment for both events - Unique or notable requirements: - Sole source procurement to SAE International - Events are jointly supported by DOT, EPA, and DOE - NAICS code: 541820 (Public Relations Agencies) - Product Service Code: R708 (Support-Management: Public Relations) - No specific products or part numbers listed; focus is on event support and AV equipment - Period of performance: - From award effective date through January 31, 2027

Description

Synopsis/Presolicitation notice:

THIS SYNOPSIS IS FOR INFORMATIONAL PURPOSES ONLY.  National Highway Traffic Safety Administration (NHTSA) intends to issue a sole source Purchase Order to SAE, International (Unique Entity Identifier: SLEWWJ8FMZM6, Cage Code: 0U583).

The Purchase Order is for NHTSA to support two annual events: (1) SAE International / NHTSA Government / Industry (G/I) meeting, and (2) the Joint SAE International / NHTSA Cybersecurity Workshop (Cyber Workshop). NHTSA is to provide audio-visual equipment for the conference and workshop and general support to the Cyber Workshop. The conference is jointly supported by Department of Transportation (DOT), Environmental Protection Agency (EPA), and Department of Energy (DOE).

The SAE, International Government/NHTSA Cybersecurity Workshop (2027 Government Industry Annual Meeting) is an annual conference (to be held January 19-21, 2027) is designed to assemble significant numbers of government policy and regulatory makers with auto industry representatives to discuss the effect of government actions on future vehicle design. The annual conference provides a neutral forum that shares information with the legislative and regulatory bodies on technical matters prior to drafting legislation or regulations for safety, emission control, and energy conservation. The annual Cybersecurity Workshop is co-hosted by SAE International and NHTSA.  Both organizations were involved in the workshop planning.

Contract Type NHTSA intends to award a firm-fixed-price Purchase Order to support SAE International / NHTSA Government / Industry (G/I) meeting, and the Joint SAE International / NHTSA Cybersecurity Workshop (Cyber Workshop).

Period of Performance The period of performance will be from the effective date of award through January 31, 2027.

The applicable North American Industry Classification System (NAICS) code: 541820 – Public Relations Agencies $19 million

Product Service Code (PSC): R708         SUPPORT- MANAGEMENT: PUBLIC RELATIONS

THIS NOTICE IS NOT A REQUEST FOR COMPETTITIVE PROPOSALS. This acquisition is being pursued on a sole source basis under RFO FAR 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements. Interested firms should identify their capability to provide the product/service/information described above. The written response must include detailed information relating to the specific data being requested. Expressions of interest without sufficient detail to permit evaluation of one’s ability to provide the requested information will not be considered. All responsible sources may submit a response which, if timely received, must be considered by the agency. This notice of intent is not a request for competitive proposals nor is a Request-for-Proposal solicitation document currently available. A determination by the Government not to compete this action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive acquisition. In the absence of responses from interested firms demonstrating their capability, NHTSA intends to award a purchase order to SAE International, Incorporated on a noncompetitive basis for the 2027 Government Industry Annual Meeting as described. Responses must be received by the listed procuring office with ten (10) days from the date of publication of this notice.

GENERAL INFORMATION. The information provided herein is subject to change and is not binding on the USG. The USG has not made a commitment to procure any of the services discussed and should not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought.

All responses to this notice shall be submitted to michelle.shanahan@dot.gov. Please reference the announcement number on all correspondence. Telephone calls will not be honored.

Contracting Office Address: National Highway Traffic Safety Administration Office of Acquisition Management 1200 New Jersey Avenue, SE Washington, DC  20590  

Place of Performance: Walter E. Washington Convention Center 801 Allen Y. Lew Place NW (7th & Mt Vernon Pl NW), Washington, D.C. 20001

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