SAM #75N98026Q01246

NIH MRI System Upgrade Sole-Source to Siemens Healthineers

This opportunity involves a sole-source procurement by the National Institutes of Health (NIH), specifically the NICHD, for upgrades to two Siemens MAGNETOM Terra MRI systems. - Government Buyer: - National Institutes of Health (NIH) - National Institute of Child Health and Human Development (NICHD) - OEMs and Vendors: - Siemens Healthineers (sole OEM and provider) - Products Requested: - 2 Siemens MAGNETOM Terra.X Upgrade Packages (SP02RD2591) - 2 Siemens Advanced 8Tx32Rx Head Coils (SP02RD2592) - 2 Siemens Gradient Performance Packages (SP02RD2593) - Services Requested: - 2 Onsite Applications Clinical Education Training sessions (MR_EP2_24, 24 hours each) - Technical installation and integration - Heavy rigging and physical moving operations - Examination bay room preparation and facility shielding - Project management services - Unique/Notable Requirements: - All products and services must be provided by Siemens Healthineers - Strict compliance with OEM specifications, labor standards, and NIH facility requirements - Proprietary software validation, OEM factory component interconnection, RF cabling and shielding, structural engineering - Compliance with Department of Labor Wage Determination No. 2015-4269 - Firm-fixed-price procurement with itemized pricing for each line item and subcomponent

Description

Synopsis/Solicitation Notice This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are not being requested, and a separate written solicitation will not be issued. The procurement is conducted under the authority of FAR 12.201-1 for simplified procedures. The Government/ The National Institutes of Health (NIH) intends to solicit and award a sole-source purchase from Siemens Healthineers. This notice is not a request for competitive quotes. However, any responsible source that believes it can meet all the requirements may submit a capability statement, proposal, or quotation, which shall be considered by the agency. Solicitation Number: 75N98026Q01246 Competition Restriction Authority: Restricted to a sole-source negotiation pursuant to the statutory authority of 41 U.S.C. 1901 Sole Source Justification: The government intends to solicit and negotiate a sole-source purchase with Siemens Healthineers. Siemens Healthineers is the sole manufacturer of the Siemens Part numbers for the (2) MAGNETOM Terra to Terra.X upgrades. The upgrades are for (2) existing Siemens MRIs at the NIH. Only Siemens Healthineers can provide the proprietary software updates and upgrades required for this equipment, and no other software has been validated for these systems. Siemens Healthineers only sells direct, as they maintain no distributor agreements for MR for these technologies. Consequently, no other vendor or distributor can satisfy the agency's structural, software, and engineering validation requirements. Schedule of Supplies/Services for (2) MAGNETOM TERRA to TERRA.X Upgrade Packages: SP02RD2591 Platform Upgrade: Terra.X Upgrade Package - QTY (2) EA SP02RD2592 Advanced 8Tx32Rx Head Coil – QTY (2) EA SP02RD2593 Gradient Performance Package – QTY (2) EA MR_EP2_24 Onsite Applications Clinical Education Training (24 Hours) – Qty (2) EA Ancillary Services: Turn-Key Rigging and Mechanical Installation: 5A. MR Technical Installation & Software & Hardware Integration Quantity: 2 | Unit: Lot | Description: Highly specialized OEM factory component interconnection, RF cabling and shielding validation, software environment initialization, gradient testing, and engineering system calibration tailored to the MRI platform. Labor Standard: EXEMPT from SCLS per FAR 22.1003-4(c). Contingent upon execution of FAR 52.222-48. 5B. MR Heavy Rigging & Physical Moving Operations Quantity: 2 | Unit: Lot | Description: All-inclusive heavy physical rigging, structural transit, and mechanical placement services. Fixed price must include all specialized transport logistics, municipal/NIH permits, street closures, shoring calculations, and mobile crane operations tailored to the building constraints. Labor Standard: NON-EXEMPT. Subject to the attached Department of Labor SCLS Wage Determination No. 2015-4269. 5C. MR Examination Bay Room Preparation & Facility Shielding Quantity: 2 | Unit: Lot | Description: Physical preparation of the Building 10 examination bays to meet specifications for OEM hardware and software, including RF/EMI shielding, structural anchoring, and facility patching. Work must result in a fully functional, compliant examination room prior to government acceptance. Labor Standard: NON-EXEMPT. Subject to SCLS Wage Determination No. 2015-4269. 6. MR Project Management Qty (2) EA. A Siemens Project Manager will coordinate the implementation, site readiness, and scheduling of equipment, installation, and clinical education. Place of Performance/Delivery: National Institutes of Health 9000 Rockville Pike Bldg. 10, B1 Level Bethesda, MD 20892 Basis for Award and Price Reasonableness: The Government intends to award a single, firm-fixed-price purchase order directly to the identified sole-source OEM. To receive the award, the offeror’s quote must conform completely to the schedule of supplies, line-item quantities, and technical specifications outlined in this notice. Because this action is conducted on a sole-source basis, the Government will evaluate the offeror's pricing to ensure it is fair and reasonable prior to award pursuant to FAR 12.209. The offeror must submit supporting documentation with their quote to justify the commercial pricing of the Terra.X upgrades. This documentation may include published commercial price lists, recent commercial invoices for identical upgrades sold to private hospital networks, or a detailed commercial discount methodology. Offerors Submission Instructions: All quotes must be submitted via email to Tina Robinson at robinsti@mail.nih.gov, no later than September 23, 2026, prior to 4:00 PM EDT. Price Proposal Format & Mathematical Realignment: Offerors must provide a single, comprehensive grand total firm-fixed-price for the complete turnkey execution of the upgrades. Additionally, the offeror must provide a distinct, itemized fixed price for each line item listed in the schedule of supplies/services. Line Item 5 Breakdown Constraint: Line Item 5 (Ancillary Services) is subdivided into 5A, 5B, and 5C. The offeror must provide a fixed price for each sub-component. The sum of these prices must equal exactly 100% of the total price for Line Item 5. The total sum of all proposed line items (Items 1 through 6) must match the grand total fixed price. A signed FAR 52.222-48 SCLS Exemption Certification. A signed FAR 52.225-6 TAA Certification. A copy of the OEM's valid Commercial Subcontracting Plan matching FAR 52.219-9. The vendor's active UEI number. A technical breakdown confirming compliance with Siemens Terra.X configuration upgrades. All-Inclusive Firm-Fixed-Price: The fixed price must be comprehensive, covering all costs for the complete upgrade process. Prohibition on Hidden Fees and Conditional Quotes: The fixed price must include all costs; conditional or variable pricing will render the quote non-compliant. Applicable Clauses and Provisions: A. Pre-Award Solicitation Provisions FAR 52.204-7 – System for Award Management Registration. FAR 52.212-1 – Instructions to Offerors—Commercial Products and Services. FAR 52.222-48 – Exemption from Service Contract Labor Standards (OEM must sign and return). FAR 52.225-6 – Trade Agreements Certificate (must verify TAA compliance). FAR 52.240-90 – Security Prohibitions and Exclusions. B. Post-Award Contract Clauses FAR 52.203-6 Alt I – Restrictions on Subcontractor Sales to the Government. FAR 52.204-13 – System for Award Management Maintenance. FAR 52.204-91 – Contractor Identification. FAR 52.212-4 – Contract Terms and Conditions—Commercial Products and Services. FAR 52.219-8 – Utilization of Small Business Concerns. FAR 52.219-9 – Small Business Subcontracting Plan. FAR 52.222-41 – Service Contract Labor Standards. FAR 52.222-51 – Exemption from Service Contract Labor Standards. FAR 52.222-55 – Minimum Wages for Contractor Workers. FAR 52.222-62 – Paid Sick Leave. FAR 52.225-5 – Trade Agreements. FAR 52.228-5 – Insurance—Work on a Government Installation. FAR 52.237-2 – Protection of Government Buildings, Equipment, and Vegetation. FAR 52.240-91 – Security Prohibitions and Exclusions. FAR 52.246-4 – Inspection of Services—Fixed-Price. HHSAR 352.232-71 – Electronic Submission of Payment Requests. Any questions must be sent via email to Tina Robinson at robinsti@mail.nih.gov and must include solicitation# 75N98026Q01246 in the subject line of the email. Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions not included in agency solicitations, including 52.223-22, Greenhouse Gas Emissions & Reduction Goals—Representation. Agencies will not consider or use these representations. Entities are not required to, nor can they, update their registration to remove these representations in SAM.

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