Oregon Buys #S-435000-00017992

SAIF Medford Office Janitorial Services Solicitation

SAIF, Oregon's State Accident Insurance Fund Corporation, is seeking qualified vendors to provide comprehensive janitorial services for its Medford regional office (approx. 5,385 sq ft). - Government Buyer: - State Accident Insurance Fund Corporation (SAIF), Medford Regional Office - Vendors/OEMs: - No specific OEMs or vendors are named; open to qualified janitorial service providers - Products/Services Requested: - Comprehensive janitorial services including: - Daily: trash removal, vacuuming, restroom and break room sanitation, cleaning reception/entrance areas, restocking supplies - Twice weekly: anti-microbial cleaning of hand touch surfaces (Nov-Mar) - Weekly: surface cleaning/polishing, wall spot cleaning, conference room cleaning, dusting, vacuuming, white board cleaning - Monthly: HVAC vent vacuuming, cobweb removal, appliance cleaning, furniture vacuuming, light fixture and windowsill dusting, hard floor mopping - Quarterly: interior and exterior window cleaning - Twice yearly: hot water extraction carpet cleaning, blind dusting, hard floor scrubbing/refinishing - Yearly: pressure washing sidewalks, chair cleaning, computer room floor cleaning, counter wiping - Other: detail cleaning for office moves, lighting maintenance, on-call janitorial services - Supply of paper products and cleaning materials - Compliance with SAIF health and safety protocols; background checks required - Unique/Notable Requirements: - Use of anti-microbial cleaning supplies on hand touch surfaces during winter months - Hot water extraction carpet cleaning - Proper cleaning methods for chair fabrics - Itemized pricing by service frequency - Office tours available by appointment - Vendors must register through SAIF's Agiloft e-procurement platform - No specific OEMs or branded products are required; focus is on service quality and compliance

Description

The State Accident Insurance Fund Corporation (SAIF) is soliciting proposals from qualified vendors to provide janitorial services at its regional office located in Medford, Oregon. The services include daily, twice weekly, weekly, monthly, quarterly, twice yearly, and yearly cleaning tasks covering approximately 5,385 square feet. The scope includes trash removal, vacuuming, cleaning restrooms, break rooms, windows, carpets, and other specified janitorial duties. The solicitation involves a pre-bid conference by appointment and detailed attachments outlining the requirements and floor plan.

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