SAM #36C24626Q1085

Sole Source Maintenance Agreement for Philips Xper IM Flex Cardio R2.x System at Durham VA Medical Center

This notice announces a sole source procurement by the Department of Veterans Affairs, Network Contracting Office 6, for maintenance services on the Philips Xper IM Flex Cardio R2.x system at the Durham VA Medical Center. - Sole source contract to Philips Healthcare (Philips North America LLC) for hardware and software maintenance - Only Philips Healthcare or authorized dealers/distributors/resellers may provide services; proof of authorization required - No gray market or remanufactured items accepted; all services must comply with OEM terms and conditions - NAICS code updated to 811210 (Electronic and Precision Equipment Repair and Maintenance) - Contract period: December 1, 2026 – November 30, 2027 (one year) - No competitive solicitation; this is a non-competed, OEM-only opportunity - Attachment: '36C24626Q1085_1.docx' details the service agreement requirements

Key Requirements: - Maintenance covers both hardware and software for the Xper IM Flex Cardio R2.x system - Vendors must be OEM or authorized by Philips; warranty and service must comply with OEM standards - Excludes gray market and remanufactured products

Commercial Opportunity: - Only Philips Healthcare or its authorized partners can respond - No open competition; sole source justification - Estimated contract value is moderate, typical for annual medical equipment maintenance

Period of Performance: - One-year service agreement, starting December 1, 2026 and ending November 30, 2027

Description

INTENT TO SOLE SOURCE The Department of Veterans Affairs Network Contracting Office (NCO) 6, on behalf of the Durham VA Medical Center intends to enter into a sole source procurement with Phillips Healthcare a division of Philips North America LLC, 414 Union Street, Philips Plaza 6th Floor, Nashville, TN 37219. NAICS code 811210-Electronic and Precision Equipment Repair and Maintenance. The proposed contract action is to provide a service agreement for the Xper IM Flex Cardio R2.x system at the Durham VAMC. The Government intends to solicit and negotiate with only one source under the authority of RFO FAR 6.103-1 using the procedures under RFO FAR 13.106-1 (b), Soliciting from a single source. Contract will be for a period of performance of 01 Dec. 2026 through 30 Nov. 2027. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to monique.cordero@va.gov no later than 10:00 AM EST, Oct. 5, 2026. Telephone inquirers will not be accepted. All information shall be furnished at no cost or obligation to the Government. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a service agreement for the Xper IM Flex Cardio R2.x system that covers hardware and software. No remanufacture or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to the VA medical facility upon discovery of such items. No solicitation will be made. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to complete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

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