New York State Contract Reporter #RFP No. 26-ADM-014

Consulting Services for Countywide Cost Allocation Plan, DSS Indirect Cost Proposal, and Space Occupancy/Maintenance Analysis

Cortland County is seeking consulting services to prepare and support its annual central service cost allocation plan, Department of Social Services (DSS) indirect cost proposal, and space occupancy/maintenance in lieu of rent analysis. - Government Buyer: - Cortland County, Office of the County Administrator (Michael Ponticiello) - Scope of Services: - Preparation of annual countywide cost allocation plan, including documentation, allocation methodologies, and supporting schedules - Development of DSS indirect cost proposal and related schedules for administrative claiming - Space occupancy and maintenance in lieu of rent (MILOR) analysis for DSS, Public Health, and other departments - Audit, review, and agency support for questions, negotiations, and audit inquiries - Optional services: amended/supplemental plans, departmental indirect cost rate proposals, grant-specific analyses, training, additional meetings, and audit defense - Requirements: - Compliance with federal (2 CFR Part 200, HHS Cost Allocation Services) and New York State (NYCRR, OTDA Fiscal Reference Manuals) cost principles - Review of county accounting records, payroll, fringe benefits, financial statements, grant information, and space utilization data - Conducting department interviews and developing allocation methodologies - Fixed lump sum fees per fiscal year; deliverables include reports, schedules, and audit support - Submission of both original and electronic proposal copies - Notable Details: - No specific OEMs or vendors are named in the solicitation - Venesky & Company is noted as a past contract awardee - Contract term covers three fiscal years with up to two optional one-year renewals

Description

Cortland County is soliciting proposals for a Countywide Cost Allocation Plan, Department of Social Services (DSS) Indirect Cost Proposal, and Space Occupancy / Maintenance in Lieu of Rent Analysis. The work involves preparing the annual countywide central service cost allocation plan, DSS indirect cost proposal, space occupancy cost analysis, and related documentation in accordance with applicable federal and New York State requirements. The contract term is for three years with two additional one-year renewal options. Proposals must be submitted by October 22, 2026, and the county will evaluate proposals and may request interviews before making a selection.

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