SAM #70T01026Q7668N005

TSA Breakroom Appliance Replacement and Upgrade Solicitation

The Transportation Security Administration (TSA) is seeking small business quotes for the replacement and upgrade of breakroom appliances at TSA Headquarters in Springfield, VA, and the Freedom Center in Herndon, VA. - Government Buyer: - Transportation Security Administration (TSA), Department of Homeland Security - Contracting and Procurement Office - Products Requested: - 18 bottleless water coolers (countertop or comparable, hot-and-cold, with filtration) - 26 single-serve coffee brewers (commercial office-grade, compatible with K-Cup-style pods) - 18 commercial microwave ovens (stainless steel, 120V, 1000W) - 9 refrigerators (Energy Star rated preferred, adjustable shelves, automatic defrost) - 1 undercounter refrigerator (commercial, stainless steel, front-breathing, 208/240V) - 1 Turbo Chef countertop microwave (Turbo Chef brand specified) - 1 reach-in freezer (Continental DL1F-SS, R404A refrigerant, NEMA 5-15 plug) - 6 commercial coffee makers - Services Required: - Delivery, removal of old appliances, installation, testing, and placement into service - Site survey, coordination, and cleanup - Warranty support (minimum one-year workmanship warranty) - OEMs and Vendors: - Turbo Chef (specified for one countertop microwave) - Continental (specified for reach-in freezer) - Other OEMs/brands to be proposed for remaining appliances - Notable Requirements: - All appliances must be new, commercial-grade, and energy-efficient - Compliance with technical specifications in the Statement of Work - Submission of technical approach, price quote, and offeror representations - Invoices to be submitted via the US Coast Guard Finance Center - Evaluation based on lowest price technically acceptable - Set aside for Small Businesses under NAICS 335220 and PSC 7320

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation for this contracting opportunity with TSA is detailed herein. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This combined synopsis/solicitation, Request for Quote (RFQ) No. 70T01026Q7668N005, is to notify contractors that the Government intends to issue one (1) Firm Fixed Price (FFP) purchase order to procure, deliver, remove, install, test, and place into service replacement breakroom appliances at TSA Headquarters (in Springfield, VA) and the TSA Freedom Center (in Herndon, VA) in accordance with FAR Subpart 13.106, under the simplified acquisition procedures.

This procurement is set aside for eligible Small Businesses. The applicable NAICS code is 335220 "Major Household Appliance Manufacturing". The Product Service Code (PSC) is anticipated to be 7320 “Kitchen Equipment and Appliances”. Prospective Quoters are responsible for downloading the solicitation and any amendments. It is the Quoter’s responsibility to monitor SAM.gov for the release of any amendments to this solicitation.

Preparation and Evaluation of Quotes:

FAR Provision 52.212-1 “Instructions to Offerors - Commercial Products and Commercial Services” (Sep 2023), applies to this procurement and the following addenda are provided:

(b) Submission of offers. Quoters interested in this contracting opportunity must submit the following to be considered compliant with the solicitation instructions:

Factor 1 – Technical Approach: The Technical Approach shall include the following:

1. Written Statements: The Technical Approach shall include the following written statements: All requirements of the Statement of Work (SOW), including product specifications, will be met. All warranty requirements, as stated in the SOW, will be met.

2. Proposed Approach: Quoter shall submit a written quote that includes their proposed approach for completing the work required in the SOW (including product brand and specifications). Technical Approach is limited to 5 pages (Note: a cover page and table of contents are excluded from the page limitation and are each limited to one page). Format: Microsoft 365-compatible or PDF format.

Factor 2 – Past Performance: No written submission. There is no written submission for Factor 2 Past Performance. The Government intends to review information provided in the Contractor Performance Assessment Reporting System (CPARS) when evaluating past performance for Quoters and their subcontractors. The Government may, at its discretion, obtain and evaluate past performance information from other sources (such as SAM and FAPIIS). If past performance is unavailable from other sources, the Government may request the following information from Quoters directly: no more than three (3) past performance references (Contract Number, Customer, Point of Contact, Phone Number, Email, Project Description, and total value) completed during the last three (3) years.

Factor 3 – Price: The Price Quote shall include the following:

The Quoter shall provide a Microsoft Excel workbook including unit and total pricing for all CLINs. The breakdown should include labor, materials, and any other direct costs. Pricing assumptions and exceptions shall be included. All prices should be rounded to the nearest cent.

Other Submission Information (not evaluated) is limited to the following documents:

Section 1: Cover Letter (limited to one page) including: Solicitation Number and Title Contractor Name UEI Business Mailing Address Point(s) of Contact (Name, title, email, phone) Acknowledgement of Amendments Agreement to all clauses, terms, and conditions

Section 2: Table of Contents (limited to one page)

Section 3: Complete and submit RFQ Attachment 2 – Offeror Representations, including FAR provisions 52.209-7, 52.204-24, 52.204-26.

The Price Quote and Other Submission Information have no page limit. Format: Microsoft Excel 2016 or PDF.

All information must comply with RFQ instructions. The Government may reject any non-compliant quotation. Missing or improperly formatted information will be assumed omitted.

Questions: Submit questions by 3:00 PM on 9/18/2026 to katya.cruz@tsa.dhs.gov and michael.capovilla@tsa.dhs.gov.

Quotes Due: Submit via email by 12:00 PM on 9/22/2026 to the same addresses.

(c) Period for acceptance of offers: 180 days from the date of receipt unless specified otherwise.

(d) Reserved.

(e) Reserved.

Quote Instructions:

Quotations shall be submitted in two volumes. Guidelines: Demonstrate how work will be accomplished, with rationale and substantiation. Do not reference DEI programs. Format: 8.5

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