SAM #36C25026Q1049

Orion or Equivalent Rotary Vestibular Chair and VNG System Procurement for Chillicothe VA Medical Center

This opportunity from the Department of Veterans Affairs, Network Contracting Office 10 (Chillicothe VA Medical Center), seeks advanced vestibular diagnostic equipment and related services: - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 10, Chillicothe VA Medical Center - Products Requested: - Orion or equivalent Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System/VTQ Assessments & Diagnostics Package - Includes diagnostic software, small form factor PC, widescreen monitor, printer, binocular video goggles with USB cameras, wireless inertial measurement unit, RF remote control, room camera with microphone - Features: 3D virtual head model, real-time test analysis (including torsional eye movements), customized test protocols, multiple pupil tracking algorithms, one-click eye centering, eye movement video recordings - OtoAccess Database (1 unit) - Air Fx 110V US device (1 unit) - TV/Monitor wall mount for diagnostic monitor (1 unit) - Diagnostic monitor (1 unit) - Services Requested: - Installation of rotary chair system - Shipping to Chillicothe VA Medical Center - On-site manufacturer advanced clinical training (full day with IA Balance Specialist) - Fixed travel fee for training and installation - Quantities: - One unit of each product and service - Unique Requirements: - Equipment must be Orion or equivalent; no specific OEMs or part numbers provided - On-site advanced clinical training by manufacturer specialist is mandatory - Real-time test analysis and advanced vestibular testing features required - OEMs: - No specific OEMs named; Orion is referenced as a benchmark - Equivalent products are acceptable, broadening competition

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation RFQ- 36C25026Q1049 is issued as a request for quote (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026‑01, effective 03/13/2026. 

This solicitation is unrestricted for Full and Open competition.

The North American Industry Classification System (NAICS) number is 339112.

All interested companies shall provide quotations for the requirements listed below.  Materials and parts will be delivered to: Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, OH 45601-9718, FOB destination.

Requirements:

LIN

Description

Qty.

1

Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System/VTQ Assessments & Diagnostics Pkg. or Equivalent

A. Tests: gaze, random saccade, pursuit, OPK, Dix-Hallpike, positional, caloric, ocular

counter roll, saccadometry, SHA, step velocity, VisualVOR, VOR suppression, plus vHIT and active head rotation, advanced Dix-Hallpike, lateral head roll, dynamic visual acuity, gaze stabilization tests.

B. SW: 3rd generation VE525 software.

C. HW: small form factor PC; widescreen monitor, printer; binocular video goggles

w/ USB cameras, wireless inertial measurement unit, RF remote control, room camera w/ mic.

D. Features: 3D virtual head model, real-time test analysis including torsional eye movements, customized test protocols, multiple pupil tracking algorithms, one-click eye centering, eye movement video recordings.

1

2

OtoAccess Database

1

3

Air Fx 110V Air Fx 110V US

1

4

Rotary Chair Installation

1

5

Misc. - TV/Monitor Wall Mount

Diagnostic Monitor

1

6

Shipping

1

7

On Site Manufacturer Advanced Clinical Training

Full Day of Onsite Training with IA Balance Specialist

1

8

Travel fee (fixed)

1

Contact:  Nina V. Smith, Contracting Specialist, via email at nina.smith3@va.gov.  No telephone inquiries will be accepted.  Only written inquiries received directly from the offeror are acceptable.  All quotes must be received by 9/23/2026 by 3:00pm EST to Nina V. Smith (nina.smith3@va.gov).

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