Georgia Procurement Registry #B-2704BM

Motor Oil and Transmission Fluid Supply for Gwinnett County Public Schools Fleet

Gwinnett County Public Schools is seeking suppliers for motor and transmission fluids to support its fleet maintenance operations. - Government Buyer: - Gwinnett County Public Schools (largest school system in Georgia) - Fleet maintenance locations across Gwinnett County - OEMs and Vendors: - No specific OEMs named; products must be API-certified and Allison-approved - Products/Services Requested: - Bulk motor oil: 18,750 gallons annually - Premium multi-grade, SAE 15W40, API-certified (CK-4, CJ-4, CI-4 Plus, CI-4, CH-4, CF, SM, SL) - For low emission diesel engines using ultra low sulfur diesel fuel - No rerefined oil accepted - Bottled motor oil: 19,000 quarts annually - Same specifications as bulk motor oil - Bulk synthetic transmission fluid: 3,000 gallons annually - Must be Allison TES 668 approved for Allison 2000 and 3000 series transmissions - Unique/Notable Requirements: - Delivery to six fleet maintenance locations; bulk deliveries from 200 to 2,000 gallons - Pricing based on supplier's posted branded jobber price sheet plus markup - Documentation required for price increases - Firm pricing for initial contract term - Rapid delivery timelines - Awards may be split or negotiated - Contract term: one year, with up to four annual renewals - Technical standards: - Motor oil must meet or exceed API service categories and SAE viscosity grade 15W40 - Transmission fluid must be Allison TES 668 approved - No rerefined oil accepted; all motor oil must be API-certified

Description

Gwinnett County Public Schools is soliciting competitive sealed bids for the purchase of motor and transmission fluids. The contract term is from December 2, 2026, through December 1, 2027, with the possibility of four one-year renewals. The solicitation requires registration on the Bonfire procurement platform and includes specific requirements for oil specifications, delivery locations, and pricing. The award will be made to the lowest responsive and responsible bidder, with the option to split awards or negotiate terms. Estimated annual quantities are provided for bid purposes only and are not a commitment to order.

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