Cedar Rapids Ionwave #PUR0826-064

Cedar Rapids Fall 2026 Right-of-Way Tree Planting and Maintenance Solicitation

The City of Cedar Rapids Parks and Recreation Department is seeking bids for a federally funded project to plant and maintain approximately 612 trees along street rights-of-way during Fall 2026. - Government Buyer: - City of Cedar Rapids Parks and Recreation Department - Purchasing Agent: Heather Mell - Scope of Work: - Purchase, installation, and two-year maintenance of 612 deciduous trees - Diverse species list including American Beech, American Elm, American Linden, Kentucky Coffee Tree, White Oak, and others - All trees must be Midwest Nursery Stock grown in USDA Plant Hardiness Zones 6a or colder - Minimum tree specifications: 1-inch caliper, 6-10 feet tall, single-stemmed, No. 1 grade - Planting must be overseen by an ISA-Certified Arborist or a contractor whose core business is at least 50% tree planting - Strict inspection protocols and penalties for non-compliance - Products and Materials: - Trees (various species and cultivars, see detailed line items) - Gator bags or alternate irrigation bags for each tree - Mulch for each tree - Services: - Tree planting and installation - Two-year maintenance and warranty (watering, mulching, replacement) - GIS asset mapping and documentation for each tree - Unique Requirements: - Daily planting updates via city app with photo uploads - Compliance with robust insurance and safety standards - Detailed documentation and GIS mapping - Project funded by US Forest Service IRA Community Forestry Grant - Potential Vendors (not OEMs): - Alpha Landscapes, Fleming Nursery, Hardscape Solutions of Iowa, Hoffman & McNamara Co., Legacy-Trees LLC, Maloney Property Maintenance, MB Lawn Care, and others - No specific OEMs named; tree species are sourced from regional nurseries meeting quality and hardiness standards.

Description

The City of Cedar Rapids Parks and Recreation Department is soliciting sealed bids electronically for the purchase and installation of approximately 612 trees along street rights-of-way during the Fall 2026 planting season. The planting must be completed between October 7, 2026 and November 15, 2026, with specific requirements for tree quality, planting techniques, and maintenance including a two-year warranty period. Bids must be submitted through the City's Online E-Procurement portal by 3:00 PM CT on September 29, 2026. The contract term extends through November 15, 2028, with payment made in increments based on acceptance and warranty periods.

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