SAM #DACA175270000400

Army Career Center Lease, Build-Out, Security, and Janitorial Services in Cayey, Puerto Rico

This opportunity from the U.S. Army Corps of Engineers (USACE) Jacksonville District seeks proposals for leasing and outfitting an Army Career Center in Cayey, Puerto Rico. - Government Buyer: - U.S. Army Corps of Engineers (USACE), Jacksonville District - OEMs and Vendors Mentioned: - Aiphone (IXG video intercom systems) - Hanwha (CCTV/NVR systems, cameras) - NETGEAR (PoE+ switches) - Hunter Douglas (roller shades) - Shaw (carpet tiles) - Securitron (keypad controllers) - Tripp Lite (security cabinets) - Samsung (display monitors) - LSP (power supply) - VideoSecu (monitor mounts) - Displays2Go (monitor mounting poles) - Products Requested: - Security and access control systems (Aiphone IXG-DM7-HIDA, Securitron DK-26, Hanwha XND-C8083RV, NETGEAR GS752TP, etc.) - CCTV and video monitoring equipment (Hanwha WRT-P-3104, Samsung DU8000, Hanwha SPD-152) - Network switches and accessories (NETGEAR GS752TP300NAS, GS524UP100NAS) - Interior finishes (Shaw carpet tile Style #802E5, Hunter Douglas RB500 roller shades) - Other hardware (Tripp Lite SRW12UDP cabinet, VideoSecu BJZ bracket, Displays2Go SLC3770LBK pole) - Services Requested: - Lease of commercial storefront space (1,220–2,060 sq ft) within 1.25 miles of 800 Ave Jesus T. Piñero, Cayey, PR - Build-out construction per Army specifications - Comprehensive janitorial services (trash removal, vacuuming, hard surface cleaning, restroom cleaning, HVAC filter changes, carpet cleaning, emergency cleaning, relamping) - Unique/Notable Requirements: - Compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment - Certified installers required for security systems - Use of eco-friendly cleaning products and energy-efficient LED bulbs - Mandatory registration in SAM.gov and submission of a notarized letter for Entity Administrator - Strict scheduling and presence of Military Service Representatives during janitorial services - Full-service lease preferred (utilities and janitorial included) - Adequate parking for three government vehicles (day and overnight) - Emergency cleaning response within half a day - Build-out must meet detailed architectural, mechanical, electrical, plumbing, communications, and safety/fire specifications

Description

The Jacksonville District, U.S. Army Corps of Engineers is soliciting lease proposals for a minimum of 1,220 to a maximum of 2,060 gross rentable square feet of commercial storefront space within a 1¼ mile radius of 800 Ave Jesus T. Piñero, Cayey, PR 00736.  The space shall contain adequate/assigned parking for approximately three (3) Government vehicles both during the day and overnight.  The lease is for a five-year term with Government termination rights, and a full-service lease (including all utilities and janitorial services) is preferred.  Must use Government Lease.  The Government’s space and service requirements are described in the attached documents entitled Minimum and Specific Requirements, Construction Specifications and Construction Specifications Bid Proposal Worksheet, and Janitorial Services Specifications - Requirements. 

Additionally, the following documents which contain other Government leasing requirements are also attached for your review:

a.  U.S. Government Lease for Real Property

b.  General Clauses; GSA Form 3517B

Please review all the documents thoroughly so that you have a complete understanding of the Government’s requirements.  One item of note in the General Clauses, GSA Form 3517B document is the requirement to register in the System for Award Management at www.SAM.gov (General Clause 17, CFR 52.204-7).  This registration is mandatory for any entity wishing to do business with the Government and must be completed before lease award.  

For your proposal, ensure that you obtain a contractor’s bid to complete the build-out based on the requirements.  Once you have obtained a contractor’s bid, please complete and sign the attached Proposal to Lease Space form. 

Additional information regarding this solicitation may be obtained from William Felder at William.C.Felder@usace.army.mil.  The completed Proposal to Lease Space form and the documents listed in section 5.c of the Proposal to Lease Space form must be received in this office by email to William.C.Felder@usace.army.mil no later than 11:59 PM on October 8, 2026.

After receipt of all proposals, conclusion of discussions, and receipt of best and final offers, the Government will select a location based on the lowest overall cost to the Government.  Past performance, if applicable, will also be taken into consideration.  The selection is expected to occur approximately 30 days following the initial proposal cut-off date stated above.  A Government appraisal or value estimate will be conducted to determine fair market rental value for the selected site

NOTICE: The following information is provided for situational awareness and is not required to respond to this Sources Sought.  All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract.  All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).”  Those not currently registered can obtain registration by going to the website http://www.SAM.gov.  The process can usually be completed from 24 to 48 hours after submission.  Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration.  If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.  Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.  Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated.  This requirement now applies to both new and existing entities.  Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record.  The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.  Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter.  However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.  Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (formerly DUNS number).  The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.  Remember, there is no cost to use SAM.  To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

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