New York State Contract Reporter #2139122

RFI for Digital Evidence Management System for NYS Division of Homeland Security and Emergency Services

The New York State Division of Homeland Security and Emergency Services (DHSES), Office of Fire Prevention and Control (OFPC), is conducting market research for a Digital Evidence Management System (DEMS) to support fire investigations. - Government Buyer: - New York State Division of Homeland Security and Emergency Services - Office of Fire Prevention and Control - No specific OEMs or vendors are named; the RFI is open to all potential solution providers. - Requested Products/Services: - Digital Evidence Management System (DEMS) - Capabilities sought include secure collection, storage, management, retrieval, retention, sharing, archiving, export, and authorized disposition of digital evidence - Evidence types: field notes, narrative reports, photos, videos, UAS (drone) data - System options: cloud-based, on-premises, hybrid - Interoperability with state and local systems - Security, data governance, chain of custody, audit functions - Scalability, AI and automation features, metadata management - Mobile access and user-friendly interface - Implementation, training, and support considerations - Unique/Notable Requirements: - Respondents must provide information on cost structures, licensing models, and potential challenges - Focus on evidentiary integrity, case management, and compliance - No specific products, part numbers, or quantities are requested; this is an RFI for information gathering only - The RFI is for market research and does not constitute a solicitation for proposals or bids.

Description

The New York State Division of Homeland Security and Emergency Services, Office of Fire Prevention and Control (OFPC) is seeking information regarding potential solutions for a digital evidence storage and management environment to be utilized by OFPC's Fire Investigations Branch. The system should support secure collection, storage, management, retrieval, retention, sharing, archiving, export, and authorized disposition of digital evidence including field notes, narrative reports, photos, videos, and data from Unmanned Aerial Systems. The RFI aims to gather information on available technologies, interoperability, security, scalability, AI capabilities, and implementation considerations to inform a future procurement. This is a request for information only and does not constitute a solicitation for proposals or bids.

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