New York State Contract Reporter #2026-20

WROTB seeks proposals for Marketing Mailing Services for Batavia Downs Gaming & Hotel promotions

The Western Regional Off-Track Betting Corporation (WROTB) is seeking proposals for comprehensive marketing mailing services to support Batavia Downs Gaming & Hotel promotional campaigns. - Government Buyer: - Western Regional Off-Track Betting Corporation (WROTB) - Director of Purchasing/Procurement Officer: Megan M. Glor - Products/Services Requested: - Marketing mailing services including setup, printing, mailing, address verification (NCOA), and reporting - Printing and mailing of newsletters, letters/envelopes, and various sized postcards (6x4, 6x8.5, 8x6, 8.5x11 inches) - Personalization of mailings with variable data and QR code tracking capabilities - Quantities per project: newsletters (500), letters/envelopes (100), postcards (multiple sizes, 100-200 each) - OEMs and Vendors: - No specific OEMs or manufacturers are named; Zenger noted as a previous awardee for similar services - Unique/Notable Requirements: - Experience with casino industry marketing preferred - Address verification using NCOA and CASS certification required - Proposers must not have been an officer, board member, or employee of WROTB within the past five years - Contract award subject to WROTB Board approval - QR code tracking and reporting capabilities are desirable - Period of Performance: - Two-year initial contract term with two one-year renewal options - Estimated Contract Value: - Based on scope and quantities, estimated range is $50,000 to $150,000 - Primary Competitors: - Commercial printing and mailing service providers with casino marketing experience (e.g., Zenger Group, Quad, RR Donnelley) - Competing Products/Services: - Alternative direct mail and marketing fulfillment solutions from major commercial print/mail vendors

Description

The Western Regional Off-Track Betting Corporation is soliciting proposals for Marketing Mailing Services. The contract term is two years with two one-year options. The scope includes providing marketing mailing services to support the organization's promotional activities. Proposals must be submitted by October 8, 2026, and must include required certifications. The contract is subject to approval by the WROTB Board of Directors.

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