Minnesota Supplier Systems #2000018364

Minnesota Fleet Management and Maintenance Coordination Services Solicitation

Minnesota's Department of Administration is seeking proposals for comprehensive fleet management and maintenance coordination services for State agencies. - Government Buyer: - Minnesota Department of Administration, Admin/State Procurement - Contact: Allyson Youngquist - Products/Services Requested: - Fleet management and maintenance coordination services delivered via a secure, web-based platform - Administration of vehicle maintenance, repairs, roadside assistance, warranty and recall management, and reporting - Pricing for monthly vehicle enrollment fees by vehicle type - Invoice fee percentages for maintenance and repair - Optional add-ons: fuel card integration, telematics system integration, fleet consulting, and fleet replacement intelligence - Product Line Items: - Five line items for fleet management and maintenance coordination services (each requiring Attachment G upload; pricing to be submitted via external schedule) - Unique/Notable Requirements: - Mandatory electronic submission through the SWIFT Supplier Portal - Strong emphasis on diversity and inclusion, encouraging participation from Minnesota-based small businesses owned by minorities, women, veterans, and persons with disabilities - All-inclusive pricing with restrictions on additional fees to contract users or maintenance suppliers - Compliance with detailed specifications and declarations in RFP attachments - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Period of Performance: - Contract start and end dates are not specified; expected to be multi-year with possible option periods

Description

The State of Minnesota is seeking proposals for fleet management and maintenance coordination services for participating State agencies. The services include administration and coordination of vehicle maintenance, repairs, roadside assistance, warranty and recall management, reporting, and other fleet management functions through a secure, web-based platform accessible to authorized users across State agencies. Responses must be submitted through the SWIFT Supplier Portal by October 6, 2026. The solicitation emphasizes diversity and inclusion and encourages participation from Minnesota-based small businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

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