Washington County Ionwave #Q-26-820

Printing and Mailing of 102,000 Sample Ballot Mailers for Washington County 2026 General Election

Washington County Board of Elections in Maryland is seeking quotations for the printing and mailing of 102,000 sample ballot mailers for the 2026 General Election. - Government Buyer: - Washington County Board of Elections, Office of Procurement - Board of County Commissioners of Washington County, Maryland - Products and Services Requested: - Printing of 102,000 sample ballot mailers - 8 pages, 8 x 11 inches, printed 1/1 black on 70# white offset paper - Folded to 5 x 8 inches with tabs - Each mailer includes polling place name and address, voter ID number, and barcode - Mailing service for 102,000 mailers to every eligible registered voter in Washington County - Postage for each ballot mailer - Unique Requirements: - Separate pricing required for printing and postage - No substitutions allowed for materials or specifications - Proofs must be provided and approved by the Board of Elections and State Board of Elections prior to printing - Insurance coverage and compliance with debarment and suspension regulations required - Delivery of remaining mailers to the Board of Elections after mailing - Subcontracting not permitted without prior written consent - No bonding requirements - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Estimated Contract Value: - Based on industry standards for printing and mailing, estimated range is $100,000 to $250,000 - Potential Competitors: - Commercial printing and mailing companies specializing in election materials - Examples: RR Donnelley, Quad Graphics, PrintMail Solutions, Election Systems & Software - Period of Performance: - Services must be completed in accordance with delivery timelines for the 2026 General Election - Contract covers a single election cycle with no option years or annual subscription

Description

This solicitation is a Request for Quotation for the printing and mailing of the 2026 General Sample Ballot for Washington County, Maryland. The scope includes printing 102,000 sample ballots, each 8 pages, 8 x 11 inches, printed 1/1 black on 70# white offset, folded to 5 x 8 with tabs, and mailing them to every eligible registered voter in the county. The mailers must include polling place name and address, voter ID number, and barcode, and be mailed by specified dates in October 2026. The contract will be awarded based on the total sum for printing and postage, with no bonding requirements.

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