San Diego County Ivalua #13390

County of San Diego Solicitation for Production Print Shop Copiers and Five-Year Maintenance

The County of San Diego's Planning and Development Services Department is seeking quotes for two production-grade digital print shop copiers, including services and maintenance. - Government Buyer: - County of San Diego, Department of Purchasing and Contracting - Planning and Development Services Department - OEMs and Vendors: - No specific OEMs or vendors are named, but legacy units are Xerox Versant 180 (Xerox is a notable OEM) - Products/Services Requested: - Two production-grade digital copiers to replace legacy Xerox Versant 180 units - Must support 55,000 impressions per month - Inline finishing capabilities: multi-page collated tri-fold, booklet making - Network security and data privacy compliance - Delivery, installation, network configuration, and decommissioning/removal of legacy units - Five-year comprehensive service and maintenance agreement - Includes parts, labor, preventive maintenance, emergency repairs, consumables (toner, developer, drums, waste containers, staples), firmware updates, and NAC-compliant print driver support - Guaranteed on-site response within 4 business hours - 95% uptime guarantee - Monthly billing in arrears based on a firm-fixed annual amount - Unique/Notable Requirements: - Turnkey solution including delivery, installation, and removal of old equipment - Strict network security and data privacy standards - High-volume monthly usage and advanced finishing features - Service response and uptime guarantees - Period of Performance: - Initial one-year contract, with four one-year option periods (up to five years total) - Delivery and installation must be completed before service coverage begins, ensuring no gap

Description

The County of San Diego is seeking quotes from firms interested in providing print shop copier services including maintenance. The contract term is anticipated to be an initial one-year period with four one-year option periods. The solicitation is posted on the County's official BuyNet website, and questions must be submitted by September 21, 2026, with quotes due by October 5, 2026. The contracting officer for this solicitation is Fernando Aparicio, Procurement Contracting Specialist.

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