SAM #52000QR260028624

US Coast Guard requests diesel tank cleaning and inspection services for USCGC BEAR

The U.S. Coast Guard Surface Force Logistics Center (SFLC Procurement Branch 1) is seeking qualified small business contractors to provide fuel oil tank cleaning and inspection services for the USCGC BEAR (WMEC-901) at Coast Guard Base Portsmouth, Virginia. - Government Buyer: - U.S. Coast Guard Surface Force Logistics Center (SFLC Procurement Branch 1) - Point of Contact: LT Arianna B Calvert, EO, Coast Guard Base Portsmouth - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Cleaning and inspection of two diesel storage tanks (4-26-1-F and 4-26-2-F), each with a capacity of 3,955 gallons - Removal and disposal of up to 600 gallons of fuel - Cleaning tank interiors, applying protective measures, and documenting chain of custody for removed fluids - Operational testing before and after repairs - Tank closing procedures including installation of new gasket material and renewal of nuts and washers - Unique or Notable Requirements: - Work must comply with Coast Guard drawings and technical specifications - Detailed service information, warranty details, and product data sheets must be submitted for technical review - Contractor must be registered in SAM.gov - Procurement is set aside for small businesses under NAICS code 336611 - Performance must be completed within a four-day period, coordinated with the vessel's point of contact

Description

Solicitation Modification 001: The purpose of this amendment is to clarify that certain technical data associated with this solicitation is marked Distribution Statement D and is not publicly available on SAM.gov. Vendors requiring access to such data must possess an active United States/Canada Joint Certification Program (JCP) certification. Upon verification, the Government will provide the restricted technical data outside of SAM.gov through a Government-approved method. Vendors are responsible for obtaining certification and requesting access in sufficient time before the solicitation closing date. Failure to obtain access will not constitute a basis for extending the solicitation closing date.

All other terms and conditions of the solicitation remain unchanged. The solicitation closing date and time of 18 Sep 2026 at 12:00 P.M. Eastern Standard Time remain unchanged. It is the responsibility of interested vendors to monitor the solicitation for any amendments, modifications, or other changes.End of Modification 001.

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) Number 52000QR260028624. This procurement will be processed in accordance with FAR Part 12. This requirement is of an unusual and compelling urgency in accordance with FAR 6.302-2. The inspection is necessary to ensure safety and mission readiness. Delay in award would result in unacceptable risk to government operations.

The North American Industry Classification System (NAICS) is 336611. The small business size standard is 1300. This is a total small business set aside; all responsible small business sources may submit quotations that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13.

THE UNITED STATES COAST GUARD SURFACE FORCE LOGISTICS CENTER REQUESTS THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT:

The contractor shall provide: Fuel Oil Tank Cleaning aboard USCGC BEAR IAW SOW.

A. REQUIREMENT:

Fuel tank cleaning and inspection. See Attached SOW. Access to some drawings may be Export-Controlled and require any recipient to be registered in the Joint Certification Program (JCP) through DLA to receive the drawing. Location of Performance:

USCGC BEAR (WMEC-901) 4000 COAST GUARD BLVD PORTSMOUTH, VA 23703-2135

3. REQUIRED PERIOD OF PERFORMANCE:

September 21-24, 2026

Upon contract award, the Contractor shall contact the CGC BEAR Point of Contact (POC) to coordinate and confirm final performance dates. Once a start date is set and the Contractor is prepared to conduct services, the actual period of performance shall not exceed a total of four (4) days.

Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review. Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical representative.

NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item.

As stated below, the provision at FAR 52.212-2 - Evaluation-Commercial Products and Commercial Services - applies with the following addenda:

Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13. Please provide any warranty information. Vendors MUST have an active registration in www.sam.gov

The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, considering price and other factors. The Government will utilize the simplified evaluation procedures outlined in FAR 13.106-2.

Please Note: Interested Offerors having the required expertise are invited to submit a Firm Fixed Price quotation that will be considered by the agency. Proposals shall be detailed and include information from the SOW demonstrating understanding of all requirements.

ACCESS TO RESTRICTED TECHNICAL DATA - DISTRIBUTION STATEMENT D

*Technical Data Access: Distribution Statement D — Critical JCP Certification Required. Drawings are not publicly posted on SAM.gov.Some technical data associated with this solicitation is marked Distribution Statement D and is restricted to the Department of War/Department of Defense (DoW/DoD) and U.S. DoW/DoD contractors.Interested vendors requiring access to the restricted technical data must possess an active certification under the United States/Canada Joint Certification Program (JCP). Information on the JCP, including application instructions, is available on the JCP website (https://www.dla.mil/logistics-operations/services/joint-certification-program/).Upon verification of the vendor’s active JCP certification, the Government will provide the restricted technical data outside of SAM.gov.Interested vendors are responsible for obtaining and maintaining the required JCP certification and requesting access to the restricted technical data sufficiently in advance of the solicitation closing date posted in this notice. Failure to obtain access to the restricted technical data will not constitute a basis for extension of the solicitation closing date. The Government is not responsible for delays associated with obtaining JCP certification or requesting access to the restricted technical data.

Quotations must be submitted on company letterhead stationery and must include the following information:

Cost Breakdown Unit Cost Extended Price Total Price Payment Terms Discount offered for prompt payment Company Unique Entity ID (UEI) and Cage Code.

Due to the urgency, vendors are requested to provide quotes no later than 18 September 2026 at 12:00 P.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to Contracting Officer, SKC Patricia Fremming via email: Patricia.M.Fremming@uscg.mil. This abbreviated response period is consistent with FAR 5.203 (c) and FAR 13.106-1 (c), which allow shortened solicitation times when unusual and compelling urgency exists.

Any questions or concerns regarding any aspect of the RFQ must be forwarded to – Contracting Officer, SKC Patricia Fremming via email: Patricia.M.Fremming@uscg.mil.

The following FAR Clauses and Provisions apply to this acquisition:

FAR 52.204-7 – System for Award Management (Nov 2024). To facilitate payment, contractors shall be registered in SAM.gov with an active Unique Entity Identifier (UEI) prior to submitting a quotation. A UEI and SAM registration can be obtained via https://www.sam.gov. FAR 52.212-1 - Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) FAR 52.212-2 - Evaluation - Commercial Products and Commercial Services (Nov 2021) Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Products and Commercial Services (Oct 2025) to include Alt I (Feb 2024). Offeror shall complete annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov. FAR 52.212-4 - Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (Jan 2025) FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract:

FAR 52.222-3 - Convict Labor (Jun 2003) FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies (Jan2025) (E.O.13126). FAR 52.222-35 - Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). FAR 52.222-37 - Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-50 - Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627). FAR 52.225-1 - Buy American Supplies (Oct 2022) (41 U.S.C. chapter 83). (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33 - Payment by Electronic Funds Transfer - Systems for Award Management (Oct 2018) FAR 52.233-3 - Protest After Award (Aug 1996) FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004)

NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement.

*The above clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov.

NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS:

This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quotation. Paragraph (b) of FAR 52.204-8 applies.

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