SAM #36C24426Q0967

Notice of Intent to Sole Source Omnicell One-Cell Cabinet Components for VA Pittsburgh Healthcare System

This notice announces the VA Pittsburgh Healthcare System's intent to sole source the purchase and installation of Omnicell One-Cell Cabinet components. - Buyer: Department of Veterans Affairs, Network Contract Office 4 (36C244) - End user: VA Pittsburgh Healthcare System - Procurement scope: - One Omnicell One-Cell Cabinet (part number MED-FRM-501) - Associated components: drawers, Flexlock, Windows 10 package, external return bin, shelf - Installation services (physical setup only) - Cabinet procured via ECAT; components and installation procured locally - Requirements: - All items must be new, fully warranted, and compliant with VA, FDA, and ISMP standards - Must integrate with existing Omnicell infrastructure and support VISTA/BCMA workflows - No network access or handling of VA sensitive information during installation - Contractor must provide proof of delivery, serial numbers, and purchase order number - Sole source justification: Only Omnicell equipment is compatible with current VA systems - Commercial opportunity for Omnicell and authorized resellers - Acceptance based on delivery confirmation and documentation

Description

Title of Project: Omnicell One Cell Cabinet Components

1.Background:

The VA Pittsburgh Healthcare System (VAPHS) requires the procurement of one (1) Omnicell One‑Cell Cabinet associated components to support the activation of the 6E post‑surgical unit. This acquisition is necessary to enhance medication management efficiency, reduce manual errors, and align with the VA’s ongoing transition toward the Autonomous Pharmacy model. The system integrates fully with existing Omnicell infrastructure currently deployed at University Drive, HJ Heinz, and CBOC locations.

This requirement consists of two separate procurement channels: (1) ECAT procurement (PO 646-B62007) of the primary Omnicell 1-Cell Cabinet (MED-FRM-501), and (2) local NC04 contracting procurement of components including drawers, Flexlock, WIN10 package, external return bin, shelf, and installation. These items together complete the fully functional dispensing system required for the 6E activation post-surgical unit.

3.Scope:

The contractor shall provide installation services for the ECAT-procured Omnicell 1-Cell Cabinet (MED-FRM-501), and all components itemized below. The contractor responsibilities include uncrating, staging, installation, physical integration, hardware setup, and verification of operational readiness. Pittsburgh VA Biomedical Engineering will perform safety checks, asset entry, and system acceptance after installation.             

2. Compatibility Requirements:

Must interface seamlessly with the existing Omnicell enterprise system currently in operation at VAPHS. Must support VISTA/BCMA workflows, Pharmacy data flows, and existing network interface standards. Must maintain full compatibility with current login, access-control, and auditing protocols.

3. Functional Requirements:

Provide secure medication storage utilizing a combination of locking drawers and configurable compartments. Support controlled substance workflows such as blind counts, returns, waste documentation, and audit trails.

Include automated and configurable user permission levels and real-time inventory visibility. Enable integration with external return bins and accessory components specified for the 6E clinical workflow. Run on validated Windows 10-based Omnicell hardware with current cybersecurity compliance.

4. Performance Requirements:

System must arrive fully licensed, updated, and ready for Biomedical Engineering inspection. Hardware and software must meet reliability standards required for 24/7 clinical operations. All components must be new, fully warranted, and compliant with VA, FDA, and ISMP recommendations for medication dispensing systems.

Scheduling, Hours of Work, and Location:

Delivery Location:

Pittsburgh VA Medical Center ATTN: 6 East

University Drive C.

Pittsburgh, PA 15240

Delivery must occur during standard VAPHS receiving hours (Mon-Fri, 8:00am-3:30pm ET) Upon receipt, Biomedical Engineering will perform all safety checks, asset entry, and assignment of an EE number.

Security:

The contractor installation is limited to physical setup and configuration; no network access will be provided. The contractor will not handle, access, or store VA sensitive information. All contractor activities must comply with VA Handbook 6500 physical security requirements. The Contractor shall perform installation on-site at the Pittsburgh VA Medical Center at University Drive C. Pittsburgh, PA 15240 Reports and Acceptance of Deliverables: Delivery confirmation will be validated through Biomedical Engineering and Logistics. Documentation must include proof of delivery, serial numbers, and purchase order number.

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