Iowa City Community School District Bidopportunities #RFB091826-01

Iowa HHS Seeks Printing and Mailing of 387,484 Pharmacy Carve-Out Letters

This opportunity involves the Iowa Department of Administrative Services, on behalf of the Iowa Department of Health & Human Services, seeking a qualified vendor for the printing and mailing of approximately 387,484 Pharmacy Carve-Out Letters. - Government Buyer: - Iowa Department of Administrative Services (DAS) - On behalf of Iowa Department of Health & Human Services (HHS) - DAS Print Office - Products & Services Requested: - Printing of 387,484 one-page Pharmacy Carve-Out Letters (8.5 x 11 inches, 50# white offset recycled paper, 30% postconsumer waste) - Printing of 387,484 #10 window envelopes (4 1/8 x 9.5 inches, 24# white wove recycled, 30% postconsumer waste, part number 470-4223) - Use of soy-oil based black ink for all printing - Inserting letters into envelopes and mailing according to a strict schedule (weekly mail drops of ~80,000 pieces) - Unique/Notable Requirements: - Strict adherence to HIPAA confidentiality and data security requirements - Secure data transfer, address correction via NCOA and CASS certification - Detailed proofing process and provision of searchable PDFs for each mailed record - Penalties for late delivery and compliance with Iowa's Business Associate Agreement for HIPAA - All work must be performed within the continental United States - No specific OEMs or named vendors; open to all qualified vendors meeting requirements - Contract may be renewed annually for up to five additional years

Description

This solicitation is a Request for Bids (RFB) for the printing and mailing of Pharmacy Carve-Out Letters for the Iowa Department of Health & Human Services. The scope includes printing approximately 387,484 letters and envelopes with specific recycled content and soy-oil based ink, inserting letters into #10 window envelopes, and mailing them according to a strict schedule by November 6, 2026. The vendor must ensure HIPAA compliance, data security, and provide proofing and address correction services. The contract may be renewed annually for up to five additional years.

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