New York State Contract Reporter #2026-109

Lewis County seeks bi-annual HVAC service for 911 tower shelter sites.

Lewis County Purchasing Department is seeking qualified firms to provide bi-annual HVAC service and maintenance for ten 911 tower shelter sites across Lewis County, New York. - Scope of Work: - Preventive maintenance, inspection, testing, troubleshooting, and repair of HVAC systems (rooftop, split, DX, through-wall, etc.) - Quarterly inspections and maintenance, including cleaning and replacing filters, checking refrigerant levels, inspecting electrical connections, calibrating controls, and testing system performance - Emergency HVAC services available 24/7 with a maximum 4-hour response time, including temporary cooling solutions if repairs cannot be completed immediately - Repairs and upgrades may involve replacing failed components, secure mounting, electrical work, safe disposal of old units, and training site staff - Support for remote monitoring integration - Contract Details: - Five-year contract term - Minimum 3 years of HVAC experience required for bidders - 15% MWBE participation goal - Compliance with New York State prevailing wage rates - No specific OEMs or part numbers are mentioned; the focus is on service provision for existing HVAC equipment critical to telecommunications and essential operations.

Description

Lewis County is soliciting proposals for bi-annual HVAC service for each of its ten 911 tower shelter sites. The scope includes preventive maintenance, inspection, testing, troubleshooting, repair, and emergency HVAC services to maintain safe, reliable, and operational HVAC systems critical for telecommunications and other equipment. Services include quarterly inspections, cleaning and replacing filters, checking refrigerant levels, electrical inspections, calibrations, and 24/7 emergency response with a maximum response time. The contract term is five years, and the county encourages MWBE participation with a goal of 15%.

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