SAM #HT940626PE132

Award for Turn-Key RTLS RFID Asset Tracking Solution at RAF Lakenheath

This opportunity is for a sole-source award to Conexus Inc. for a comprehensive RTLS RFID asset tracking solution at RAF Lakenheath Hospital and its satellite facilities. - Scope includes: - 15,000 passive RFID tags (various sizes for medical devices) - 1,000 active Wi-Fi RTLS tags - 30 fixed RFID readers (for facility chokepoints and doorways) - 12 handheld RFID scanners - 2 mobile tracking carts - Plexus Location Engine enterprise software (with mesh and Wi-Fi RTLS modules) - Turnkey installation, calibration, legacy data migration, user acceptance testing, asset tagging, and initial user training - Annual software maintenance, technical support, security patching, and remote system health monitoring - Solution must integrate with DMLSS/LogiCole and existing hospital wireless networks - Conexus Inc. is the sole provider due to unique integration, DHA Authority to Operate (ATO), and MedCOI certification - No other OEMs or vendors are referenced; acquisition is sole-source - Period of performance includes a base year and up to four option years (total up to five years) - Estimated contract value likely ranges from $1,000,000 to $3,000,000 based on scope and industry pricing - Competing products could include similar RTLS solutions from companies like CenTrak, Zebra Technologies, and HID Global, but only Conexus meets the DHA-specific integration and certification requirements

Description

1. Contracting Activity: Defense Health Agency (DHA) Contracting Activity Healthcare Contracting Division – Southeast (HCD-SE) / Branch 6 – Europe Landstuhl, Germany

2. Contractor Information: Conexus Inc. 5250 S Commerce Dr., Suite 160 Salt Lake City, UT 84107-5320 CAGE Code: 1ZBZ3 | UEI: [Redacted]

3. Action Being Approved: Award of a Firm-Fixed-Price (FFP) contract for a turn-key Real Time Location System (RTLS) asset tracking solution to support the 48th Medical Group Hospital at Royal Air Force (RAF) Lakenheath, United Kingdom, along with associated satellite facilities.

4. Statutory and Regulatory Authority Permitting Other Than Full and Open Competition:

10 U.S.C. 3204(a)(1) as implemented by FAR 6.302-1 / RFO 6.103-1 (Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements) and/or FAR 13.501(a) (Simplified Procedures for Certain Commercial Products and Commercial Services – Sole Source / Brand Name Justification).

5. Requirement & Background Summary: The 48th Medical Group Hospital, RAF Lakenheath, requires an integrated RFID/RTLS solution comprising active tags, passive tags, fixed RFID readers, mobile scanning carts, handheld scanners, enterprise server licensing, turn-key installation, bi-directional APSR (DMLSS / LogiCole) integration, and recurring software and system maintenance. Conexus Inc. is the sole proprietary developer and provider of the Plexus Vision location platform, which holds the active Authority to Operate (ATO) on the Department of Defense Information Network (DoDIN) / DHA Medical Community of Interest (MedCOI), necessary to integrate with existing hospital wireless networks and interface with DMLSS/LogiCole without operational disruption or substantial unrecoverable duplication of cost.

6. Contract Period of Performance:

Base Period of Performance: 16 September 2026 – 15 September 2027 Total Period of Performance (if all options exercised): 16 September 2026 – 15 September 2031

7. Public Posting / Redaction Notice: In accordance with FAR 6.305 / RFO 6.301 / FAR 13.501, the redacted Justification and Approval (J&A) document is attached to this notice. Proprietary business information and sensitive details have been redacted pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. 552(b)(4).

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