SAM #36C24627Q0029

Laboratory Testing and Courier Services for Heart and Renal Transplant at Richmond VAMC

This opportunity is for laboratory testing and courier services supporting heart and renal transplant procedures at Richmond VA Medical Center. - Government Buyer: - Department of Veterans Affairs, VISN 2 HSA 2.1 Network Contracting Office, Richmond VAMC - OEMs and Vendors: - Werfen (ID Panel, Single Antigen Bead Panel) - One Lambda (Panel) - Products/Services Requested: - Human Leukocyte Antigen (HLA) testing services - Low and high resolution HLA typing (CPT codes: 81370, 81375, 81378, 81382) - Flow cytometric crossmatch (CPT codes: 86825, 86826) - Antibody phenotype panels (Werfen ID Panel, One Lambda Panel; CPT codes: 86830, 86831, 86832, 86833, 86834, 86835) - Angiotensin II type 1 antibody assessment (CPT code: 86830) - HLA cell cryopreservation (CPT code: 88240) - Courier services for specimen transportation - Consultative services for specimen selection and interpretation - Unique/Notable Requirements: - Vendors must hold a valid CLIA certificate and maintain CMS-approved accreditation (CAP, ASHI, COLA, or The Joint Commission) - Services must include urgent telephone support and timely reporting - Opportunity is open to Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses under NAICS 621511 (Medical Laboratories) - Panels from Werfen and One Lambda are specifically referenced - All requested tests are identified by CPT codes for clarity and compliance.

Description

The Department of Veterans Affairs, VISN 2 HSA 2.1 Network Contracting Office (NCO) is conducting Market Research through this source sought to help determine the availability of qualified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB) and Small Businesses (SB), registered under NAICS code 621511 Medical Laboratories, capable of Human Leukocyte Antigen Testing was well as Courier Services for the Richmond VAMC. 

All interested parties shall provide courier services and laboratory testing services to include specimen requirements, transportation of specimens from Richmond VAMC, processing and analysis of the specimens, report of test results, and consultative services regarding specimen selection, collection, and result interpretation when needed.  (see diagram)

Contractor Responsibilities

(a) Provide relevant testing information upon request for tests performed for our facility. 

(b) Provide storage of samples that may require future testing.

(c) Analyze samples. The contractor shall return the test results to the VA laboratory within established timeframes via fax at 804-675-5518.

(d)  Contractor shall provide the VA laboratory with a means of communication to permit immediate inquiry regarding the status of pending test.

(e) Contractor shall consult with the Richmond VAMC on test results by telephone when urgency of situation requires.

(f) The Richmond VAMC laboratory reserves the right to request the results of any proficiency testing that the contractor subscribes to for testing performed for Richmond VAMC.

(g)  Contractor shall provide monthly invoices via Tungsten for tests provided by the 20th of each month following the month in which the service was delivered.

(h) The testing laboratory will hold a valid CLIA certificate and maintain accreditation through a CMS-approved deemed status program, such as CAP, ASHI, COLA, or The Joint Commission. Documentation shall be provided to Richmond VAMC laboratory upon request.

(i)   The Contractor shall provide transportation/courier services to transport samples from Richmond VAMC to VCU HLA laboratory.

Test Name

CPT Codes

Description

LOW RESOLUTION TYPING: HLA Class I and Class II

81370

HLA-A,B,C, DRB1,DRB3/4/5, DQB1

FLOW CYTOMETRIC T&B Crossmatch

86825

HLA allo crossmatch-donor cell/ first serum sample HLA auto crossmatch – patient cell/patient serum

ANTIBODY HLA CLASS I PHENOTYPE PANEL QUALITATIVE (WERFEN ID PANEL)

86830

Assessment of class I antibody using HLA phenotype panel

ANTIBODY HLA CLASS II PHENOTYPE PANEL QUALITATIVE (WERFEN ID PANEL)

86831

Assessment of class II antibody using HLA phenotype panel

ANTIBODY HLA CLASS I HIGH-DEFINITION PANEL QUAL (WERFEN SINGLE ANTIGEN BEAD PANEL, STANDARD TEST)

86832

Assessment of class I antibody to human leukocyte antigens (HLA) using high-definition panel

ANTIBODY HLA CLASS II HIGH-DEFINITION PANEL QUAL (WERFEN SINGLE ANTIGEN BEAD PANEL, STANDARD TEST)

86833

Assessment of class II antibody to human leukocyte antigens (HLA) using high-definition panel

ANGIOTENSIN II TYPE 1 ANTIBODY

86830

Assessment of AT1R antibody reactivity

ANTIBODY HLA CLASS I SEMIQUANTITATE PANEL (ONE LAMBDA PANEL)

86834

Assessment of antibody to human leukocyte antigens (HLA), HLA class I supplemental panel

ANTIBODY HLA CLASS II SEMIQUANTITATE PANEL (ONE LAMBDA PANEL)

86835

Assessment of antibody to human leukocyte antigens (HLA), HLA class II supplemental panel

HIGH RESOLUTION HLA TYPING: HLA Class I and Class II (11 loci)

81378 + 81382

81378 includes HLA-A, B, C, DRB1. 81382 includes DQA1, DQB1, DRB3/4/5, DPA1, DPB1

LOW RESOLUTION TYPING: HLA Class II Only

81375

DRB1/3/4/5 and DQB1

FLOW CYTOMETRIC CROSSMATCH - Additional Serum

86826

HLA crossmatch each additional serum sample

HLA Cell Cryopreservation

88240

Preparation of live cells for freezing and storage

Interested sources shall indicate that they are capable of providing the required supply/services and must provide the following:

1) Full name and address of the firm

2) Size status (i.e., small business, 8(a), HUBZone, Service Disabled Veteran Owned small business

3) Offer item(s) on schedule or open market

4) Capability statement

5) NAICS Code

6) If small business, can your company meet the requirements specified in FAR 52.219-14, limitations on Subcontracting.

Additional, at time of quote company  must be registered in SAM.gov and if not the manufacturer provide a authorized distributor/licenser letter from the manufacture.

No other information is required at this time.

All respondents shall submit capability statements signifying that they meet the above-mentioned specifications.  The capability statements received from this market research survey are for planning purposes only and will assist the Government in planning its acquisition strategy. This is strictly market research and the Government will not entertain questions concerning this market research survey. The Government will not assume any costs incurred by the contractor in the preparation of responses.  All responses shall be submitted in the form of electronic mail no later than September 16, 2026 1pm, EST to the attention of:  Gordon Burns, VA Medical Center, 27 Averill Avenue, Hampton, VA 23667.  E-mail address:gordon.burns@va.gov.   All responses shall contain the subject line; 36C24626Q1060 Lab Testing.

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