SAM #12441926Q0048

USDA Forest Service Roof Replacement Solicitation for Pine Ridge Job Corps Civilian Conservation Center

This opportunity from the USDA Forest Service seeks roof replacement services for the Pine Ridge Job Corps Civilian Conservation Center in Chadron, Nebraska. - Government Buyer: - USDA Forest Service, SPOC East - Pine Ridge Job Corps Civilian Conservation Center - OEMs and Vendors: - Durolast (specified for the metal retrofit PVC roofing system) - Products/Services Requested: - Complete roof replacement for building B290 - Includes removal and replacement of roof gutter systems - Installation of a Durolast Metal Retrofit PVC roofing system (Class A, B, or C fire-rated, mechanically fastened, 60-mil thick, fabric reinforced, white membrane) - Polyisocyanurate insulation (Duro-Guard ISO II-H, 3-inch total thickness) - Custom sheet metal flashing and trim (NRCA and SMACNA compliant, 20-year finish warranty) - Roof specialties (gutters, downspouts, conductor heads, roof curbs/extensions, roof jacks, fluoropolymer finishes, 10-year warranty) - 20-year No Dollar Limit warranty for roofing system - Unique/Notable Requirements: - Mandatory pre-proposal site visit - Performance period: Start within 10 days of Notice to Proceed, complete within 90 days - Sustainable products and compliance with wage determinations - Evaluation based on technical approach, prior experience, and price (lowest priced technically acceptable offeror) - Progress reports every 7 days during construction - Closeout submittals and warranty documentation required - Quantities and Part Numbers: - B290 Roofing (1 unit, part number 7540-01-152-8067) - PVC membrane (Duro-Tuff DT-60) - Polyisocyanurate insulation (Duro-Guard ISO II-H) - Additional accessories and specialties as specified

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. 

Solicitation number 12441926Q0048 is issued as a Request for Quotation (RFQ) for Pine Ridge Job Corps Civilian Conservation Center PRD B290 Roof

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The applicable North American Industry Classification Standard Code is 238160. The small business size standard is $19M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency. 

See attachment “12441926Q0048” for applicable clauses, instructions, and evaluation criteria.

The Government is planning a pre-proposal conference (site visit), during which potential offerors may obtain a better understanding of the work required.

Offerors are encouraged to submit all questions in writing at least two (2) days prior to the conference. Questions will be considered at any time prior to or during the conference; however, offerors will be asked to confirm verbal questions in writing.

In order to facilitate conference preparations, contractors must RSVP with the number of attendees no later than 48 hours prior to the start of the site visit. RSVPs must be sent to Aaron Sanford at aaron.sanford@usda.gov or (308) 432-8679, and CC Nicholas Zane at nicholas.zane@usda.gov.

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

The conferences will be held at the following locations for the corresponding line items and Forests listed in the Schedule of Items:

POC: Aaron Sanford

Date: Thursday, October 1st

Time: 0900 (9:00AM) MST

Location: 15710 Highway 385, Chadron, NE 69337

**Please note, if you would like to attend the Site Visit, you are required to RSVP to Aaron Sanford by 1700 MST on 09/29/2026 via aaron.sanford@usda.gov or (308) 432-8679.

Questions shall be submitted via email to Aaron Sanford at aaron.sanford@usda.gov or Nicholas Zane at nicholas.zane@usda.gov and are due no later than 08 Oct 2026, at 1700 EST. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email. Questions after this time will not be considered.

Offers submitted in response to this solicitation shall include all items listed in AGAR 452.215-71 (c) listed above. Submit offer by email to nicholas.zane@usda.gov so that it is delivered into this inbox by 20 Oct 2026 at 1700 EST. Offerors will submit all questions in writing by 08 Oct 2026 at 1700 EST. An abstract of the questions and answers, and a list of conference attendees, will be disseminated when appropriate.

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