SAM #70FBR626Q00000044

FEMA Region VI requests Dell Pro Max 16 laptop and 4-year ProSupport Plus services

FEMA Region VI is seeking quotations from small business resellers for brand-name IT equipment and support services to replace end-of-life laptops and maintain operational and cybersecurity capabilities. - Government Buyer: - Department of Homeland Security, Federal Emergency Management Agency (FEMA), Region 6, Denton, Texas - Original Equipment Manufacturers (OEMs): - Dell (highlighted in this attachment) - Vendors must be authorized resellers/distributors of the requested OEMs - Products Requested: - Dell Pro Max 16 Laptop (MC16250) with Intel Core Ultra 7 265H, 64GB DDR5 RAM, 2TB SSD, NVIDIA RTX PRO 500 GPU, Windows 11 Pro - Part Number: 379-BGFQ - Quantity: 1 - Services Requested: - Microsoft 365 30-Day Trial (Part Number: MICROSOFT619-BBQD) - Dell Limited Hardware Warranty Plus Service (Part Number: 619-BBPD) - ProSupport Plus Accidental Damage Service, 4 Years (Part Number: 715-3999) - ProSupport Plus Keep Your Hard Drive, 4 Years (Part Number: 715-4122) - ProSupport Plus 24/7 Technical Support, 4 Years (Part Number: 715-4137) - ProSupport Plus Next Business Day Onsite, 4 Years (Part Number: 715-4159) - Notable Requirements: - Exact brand, model, and part numbers must be provided; no substitutions allowed unless authorized - Offerors must provide proof of authorization from OEMs upon request - Delivery required within 70 calendar days after receipt of order - Total price should be under $327,000 - Period of Performance: - ProSupport Plus services cover a 4-year period for the laptop - Quotations must remain valid for 30 days from the due date

Description

The Department of Homeland Security, Federal Emergency Management Agency, has identified a need to replace end-of-life laptops and acquire various IT peripheral equipment necessary to maintain operational capability, cybersecurity compliance, and workforce productivity.

The purpose of this Request for Quotation is to solicit quotations from authorized resellers and distributors for the supply of the brand-name equipment identified in the schedule of supplies, including Dell, Cisco, Samsung, Sharp, Crestron, and associated peripheral equipment.

This RFQ is issued as an open market total small business set-aside under NAICS 541519, Other Computer Related Services, with a small business size standard of $34.0 million. Award will be made to the lowest-priced, technically acceptable responsible small business quoter whose quotation conforms to all requirements of this RFQ.

The Product Service Code for this requirement is 7B22, IT and Telecom, Compute: Servers, Storage, and Components.

Offerors shall identify the exact brand name, model number, part number, and specifications of each item proposed. All quoted items must match the specified brand name, model number, part number, and configuration exactly. Substitutions, alternatives, or deviations will not be accepted unless expressly authorized in writing by the Contracting Officer.

Offerors must be authorized resellers or distributors of the specified brands. The Government reserves the right to verify reseller or distributor authorization directly with the original equipment manufacturer. Offerors shall provide a letter or certificate of authorization upon request.

The Government seeks quotes with a total price less than $327,000.00. Quoters should not interpret this figure as a ceiling or as a floor on offers. This information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds the quotation technically acceptable, price is reasonable, and funds are available.

Delivery shall be FOB Destination. Equipment shall be delivered within 70 calendar days after receipt of order. Shipment tracking information and delivery confirmation shall be provided upon request.

All questions and quotations shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Phone calls will not be accepted.

Quoters shall use the following identifier on all correspondence:

Open Market RFQ 70FBR626Q00000043 - FEMA Region VI IT Equipment

Questions regarding this RFQ are due no later than September 17, 2026, at 12:00 p.m. Central Time. Questions shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Questions submitted after the deadline may not be answered. Oral questions or responses are not binding. Only written responses issued by the Contracting Officer are binding on the Government.

Quotations are due no later than September 23, 2026, at 12:00 p.m. Central Time. Quotations shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Quotations submitted by any other method may not be considered unless expressly authorized by the Contracting Officer.

Quoters are responsible for ensuring that quotations are received by the Contracting Officer by the due date and time. Late quotations may not be considered in accordance with applicable procedures.

Quotations shall remain valid for 30 calendar days from the quotation due date.

Delivery Address: FEMA Region VI Federal Regional Center 800 North Loop 288 Denton, Texas 76209

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